Rauxa is looking for an Account Coordinator for our NY office!  This is a 2-3- month freelance opportunity to start immediately supporting a marquee client account.

The Account Coordinator will support the Account Service team across planning and execution of assigned projects. The Account Coordinator is generally responsible for organizing project documentation, responding to client requests, managing billing and distributing project information to internal resources as needed. The ideal candidate will have outstanding project management skills and attention to detail, the desire to learn in a fast-paced environment, and the ability to build great personal and professional relationships. 

What You'll Do:

  • Assist the Account Service team in the management and delivery of a variety of project types (CMS content management, Veeva submissions, etc.)
  • Write and distribute meeting notes to team members and clients
  • Track schedules and budgets to ensure that requirements and project deliverable dates are clearly communicated, understood and executed upon
  • Maintain key project information, such as, creative status, schedule progress, employee work assignments and other information in identified Rauxa tools
  • Maintain organized client records such as, client approvals, creative rounds, schedules, quotes, briefs and any other critical project documentation
  • Work with other agency departments (creative, strategy, production, etc.) to estimate project costs and prepare client quotes
  • Schedule and facilitate project-related team meetings
  • Route key project documents such as, schedules, briefs, creative rounds, job matrices or other documents to internal staff
  • Follow Rauxa project management methodologies and procedures
  • Collect department billings upon completion of project and submit final billing documents for client invoicing
  • Other administrative duties, as needed and assigned

Who You Are:

  • Bachelor’s degree or equivalent relevant experience required
  • You have up to 1 year of advertising or digital agency experience or are a recent college graduate with relevant internship experience
  • You take initiative to learn, grow and contribute 
  • You have excellent organizational skills, including attention to precise details
  • You have excellent written and verbal communication skills
  • You have project management experience
  • You have strong multitasking skills and the ability to work in a fast-paced environment
  • You have the ability to connect quickly with clients & team members to build lasting relationships

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