Qualtrics is the technology platform that organizations use to collect, manage, and act on experience data, also called X-data™. The Qualtrics XM Platform™ is a system of action, used by teams, departments, and entire organizations to manage the four core experiences of business—customer, product, employee and brand—on one platform. Over 11,000 enterprises worldwide, including more than 75 percent of the Fortune 100 and 99 of the top 100 U.S. business schools, rely on Qualtrics to consistently build products that people love, create more loyal customers, develop a phenomenal employee culture, and build iconic brands. Qualtrics was recently acquired by SAP, and together we will accelerate XM and power the experience economy.  Join us on this adventure that can open many doors!  If you’re searching for a company that’s dedicated to your ideas and growth, recognizes your unique contribution, fills you with purpose, and provides a fun, flexible and inclusive work environment - apply now!

Primary Responsibilities

Qualtrics is looking for an energetic individual who can manage office operations of a rapidly growing Krakow office. We are looking for someone who is self-driven, organized, resourceful and efficient. Being flexible and having a sense of humor while maintaining a high level of professionalism and confidentiality is crucial to this role. The ideal candidate will have the intuition to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable to make decisions for the office with minimal oversight or guidance. You will need to build strong relationships with remote teams in our finance and legal departments and execute multiple joint projects with those departments. Also you will be responsible for the positive office experiences of all existing staff, visiting Q staff and suppliers/partners. 

Responsibilities

  • The main point of contact for the building property management and all office vendors
  • Manage the food and supply inventory and ordering
  • Responsible for space planning of teams while considering future growth
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Act as partner/project manager with cross-department efforts with our legal/finance/facilities teams
  • Organize and lead internal and external events (e.g. conferences, meet-ups, office parties)

Qualifications

  • Past Office Management experience is a must
  • Expert level written and verbal English communication skills
  • Organization skills: the ability to stay on top of multiple tasks and complete in a timely manner
  • Consistently deliver high-quality professional customer service to internal and external stakeholders with the ability to be personable and happy to help in a variety of situations
  • Ability to set your own goals, to take the initiative, work independently and accomplish tasks
  • Adaptive: the ability to take on new tasks with little notice or instruction
  • Integrity and discretion in handling confidential information
  • Attention to details and problem-solving skills

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