Executive Assistant

Location: Hybrid (3 days in office per week) in Redmond, WA only

About the Role:

The Executive Assistant is committed to ensuring the effectiveness of the CFO Org (Finance, Accounting, Legal, Data Science, BI) team by providing a broad range of administrative, organizational, and functional support to the Chief Financial Officer, CFO Org Leadership, and the Company’s Executive Leadership Team (“ELT”). This position requires discretion and a professional demeanor.

The Executive Assistant will strive to stay one step ahead of the CFO, providing thoughtful and clear communication to and on behalf of the CFO, ensuring priorities move forward and expectations are clear.

Ranked number 14 by Seattle Business Magazine in the ‘Washington’s 100 Best Companies to Work For’ list in the large companies category for 2023; and named as one of BuiltIn ‘Best Places to Work’ in both Seattle and Dallas for 2024.

Benefits and Compensation:

We have a passion for making all employees feel supported. In addition to having a genuine interest in helping you do your best work and drive your career, we offer:

100% employer-paid premiums for Medical HDHP Plan, Dental, and Vision for employee
70% employer-paid premiums for Medical PPO Plan for employees, and Medical, Dental, and Vision for dependents
401K match
Hybrid work model - 3 days in the office / 2 days remote each week
12 paid Company Holidays
2 paid Volunteer Time Off days
15 days PTO, to start, increases with tenure and seniority.
Paid parental and adoption leave
Compensation Range: $85,000 - $100,000, depending on location.

Compensation ranges are determined by role and location. The range displayed on each job posting reflects the pay range for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

What You’ll Do:

Calendar Management: Maintain leaders’ calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs
Meeting Leadership: Create agendas, distribute meeting prep materials, and publish notes/action items
Write, edit, and distribute emails, correspondence memos, letters, and forms
Coordinate the creation and on-time submission of regularly scheduled reports
Book and manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals, ensuring adherence to company travel policy
Expense management: Prepare, reconcile, and submit expense reports for leaders; review submitted reports for accuracy and pre-approval
Project management: Responsibility for driving activities and outcomes for projects to be assigned
Coordinate in-person, hybrid, and virtual team events
Lead in the development of on-brand, visually appealing presentation graphics and slides
Email Management: inbox organization, ensuring cleanliness, prioritization, and prompt and timely responses
Determine priority of matters of attention for the CFO; redirect matters to staff to handle, or handle matters personally, as appropriate
Keep the CFO, CEO, and other leaders advised of time-sensitive and priority issues, ensuring appropriate follow-up
Manage the strategy and success of multiple connected projects
Ensure robust feedback loop to measure and monitor progress on deliverables
Maintain confidentiality and high degree of ethical standards at all times
Routinely perform a wide variety of support duties
Complete a variety of special projects including supporting staff recognition and morale and creating presentations, financial spreadsheets, and special reports
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
Exercising discretion and independent judgment in all forms of project management, to include matters of significance such as those affecting, interpreting, and implementing management policies or operating practices, as well as carrying out major assignments in conducting the operations of the business

What You’ll Bring:

Shows leadership, flexibility, and operates with a creative problem solver mindset
Comfortable with fast-paced environments and rapidly changing priorities
Outstanding writing, editing, and proofreading skills
Excellent organization and time management skills
Exceptional attention to detail
Someone who exhibits sound judgment with the ability to prioritize and make decisions, anticipate needs, and proactively solve problems
Energetic and eager to tackle new projects and ideas
Comfortable interacting with high-level executives
A team player capable of cultivating productive working relationships across teams
Demonstrated ability and temperament to work with sensitive information
Resourceful, can-do attitude
Experience in overseeing budgets and expenses
Experience in developing internal standardized processes and systems
Ability to travel as needed
This role is hybrid: required to work a minimum of 3 days in office, with the option of 2 days remote

Education and Experience:

High School Degree required; college degree or equivalent work experience preferred
8+ years of administrative experience, with at least 3+ years supporting a senior executive
Knowledge of office management systems and procedures
Advanced proficiency in Google Suite required; familiarity with Slack, Confluence, Microsoft Office Suite

Pushpay is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members. Pushpay uses E-Verify to confirm employment eligibility. Head to our career page to learn more.

If you have a disability under the Americans with Disabilities Act or similar law, or you require religious accommodation, and you wish to discuss potential accommodations related to applying for employment at Pushpay, please contact peopleteam@pushpay.com.

About Pushpay

Pushpay helps organizations and communities come to gather & stay connected, strengthening community, connection, and belonging through our suite of mobile apps, management software, and giving technology. Our 550 Pushpay teammates support 10,000+ customers as they drive social good, and we’re honored to have processed over $15 billion in charitable giving. We’re growing fast, including some exciting acquisitions in recent years, and we need driven talent. Join Pushpay and grow with us!

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