People Experience & Payroll Associate

Role Summary:

• The People Experience & Payroll Associate will manage the complete lifecycle of employee experiences, from their initial integration into the organization to their smooth departure.

Key Responsibilities:

Payroll:

• Oversee and manage the payroll process, collaborating with finance and relevant departments to ensure accurate and timely payroll processing of UAE and Qatar.
• Review and reconcile payroll data, including commissions, expenses, and deductions, to ensure compliance with legal and organizational requirements.
• Address employee inquiries related to payroll and other compensation-related matters.
• Oversee the end-to-end process of intern stipend payment, ensuring accurate calculation, timely disbursement, and compliance. 

Off Boarding:

• Manage the offboarding process, including EOS calculations and system updates, and coordinate visa cancellation, ensuring a positive departure experience for existing employees.
• Work closely with IT and security to ensure timely revocation of access and adherence to data security protocols.

HR Systems and Compliance:

• Manage HR System changes and transactions pertaining to the employee life cycle.
• Act as a backup of People Metrics & Systems Analyst for all HRMS-related updation and employee transactions.
• Take ownership of the People Operations dashboards and HR systems and act as backup for managing the rest of the People Team Metrics and Dashboards.
• Stay updated on relevant labour laws, regulations, and industry best practices to ensure compliance in onboarding, offboarding, and payroll processes.
• Collaborate with legal and compliance teams to implement necessary changes to policies and practices.
• Meticulously manage HR Audits and ensure the compliance of processes and policies.

Process Improvement:

• Identify opportunities for process enhancements and automation in onboarding, offboarding, and payroll procedures to increase efficiency and accuracy.

• Propose and implement improvements to streamline workflows and ensure a seamless employee experience.

Documentation & Administration :

• Prepare and deliver employment-related letters, such as Offer letters, Employment Certificates, Salary Certificates, and NOCs, through appropriate channels.
• Assist in the preparation of Merit, Promotion, and Bonus letters, as well as Total Rewards statements, on an annual basis.
• In addition, provide administrative support tailored to the HR Operations task assigned.
• Should be flexible to address ad hoc requests and coordinate special projects.

Desired Qualifications

• Bachelor's degree in Human Resources, Business Administration, Human resources, or a related field. A Master's degree is a plus.

Other Capabilities:

• 6 years of experience in HR operations, focusing on onboarding, offboarding, and payroll.
• Strong understanding of HR policies, procedures, employment laws, and payroll regulations.
• Proficiency in using HRIS, payroll software, and Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Proven ability to manage multiple tasks and deadlines with exceptional attention to detail.
• Strong analytical and problem-solving skills.
• Ability to handle sensitive and confidential information with discretion and professionalism.