Poppin is looking for a seasoned, detail-oriented, and highly organized person to join the team as the Marketing Operations Manager. In this role, you will be responsible for overseeing the planning, execution and completion of all Marketing projects and initiatives as well as taking the lead on our product release process and communications with key partners. 


Project Management

  • Develop and manage a detailed project schedule and work plan:
    • Plan all Marketing projects and initiatives based on task, priority, resources, timeline, and budget. Primary Marketing Projects include: Poppin.com updates, Sales Materials, Campaigns (Marketing Emails + Social Media posts), Wholesale Marketing Assets, Event Marketing, and various types of Advertising campaigns (digital, print, OOH)
    • Gather all necessary information for project completion (objectives, product information, desired output format, etc) from key stakeholders
    • Assign required tasks to each team member and ensure timely completion; manage the execution of project tasks in real time as they are completed or encounter roadblocks
    • Resolve roadblocks by engaging with various stakeholders within Marketing and across the organization
    • Determine and monitor photography, rendering, and retouching schedules; help build shot lists based on assets needed; procure all necessary samples and/or coordinate samples with product team; ensure assets are ready for use across multiple projects, channels, and teams 
  • Identify and form relationships with key vendor partners; get competitive pricing for all Marketing Projects and provide recommendations based on cost and quality
  • Monitor and report on progress of key initiatives in daily Marketing team meeting and additionally as needed 
  • Track and advise on creative specifications for all channels (i.e. Instagram, LinkedIn, Google Display Network Ads, Metropolis Magazine print ads, etc)
  • Understand brand guidelines and project objectives and evaluate all Marketing assets accordingly prior to stakeholder reviews
  • Liaise with team leaders (primarily across Sales and Wholesale) to determine and prioritize their ongoing Marketing needs
  • Communicate the completion of all new Marketing Materials to the relevant teams and hand off assets in required format
  • Track the ongoing accuracy of all Marketing assets (digital and print) and schedule key updates as needed 
  • Manage Marketing asset allocation across showroom locations 
  • Build the Marketing Budget and manage it on a day-to-day basis 

Product Release Process

  • Establish expertise on new and existing Poppin products: launch timing and delays, product details, available colors, discontinuations, etc. 
  • Track new product arrival timing with key members of the Merchandising team
  • Manage Product Grid -- gathering all information required to launch a new product from various stakeholders (SKUs, colors, dimensions, product features, photography requirements, etc.) 
  • Coordinate Marketing samples and manage the execution of all product photography for the website and key materials
  • Coordinate the procurement of 3D models for Furniture 
  • Project manage the creation of materials (i.e. Assembly Instructions, Specification Sheets, Swatch Sheets, etc.) and coordinate delivery to E-Commerce Manager and Sales Teams 
  • Determine what materials will need to be updated to reflect new products and manage update process
  • Track and manage the timing of product discontinuation and the subsequent removal from all materials and messaging

Key Partner Communications

  • Manage delivery of materials and information to key partners including: advertisers, PR agency and media, paid media agency, organizations (i.e. IIDA, IFMA), etc. 
  • Track and manage monthly print ad creation and submissions for multiple A+D publications. 
  • Track and manage partner email blast opportunities, execution, and asset submission (i.e. Metropolis Magazine and IIDA) 
  • Manage all case study communications as well as the creation and approval of assets


  • Bachelor’s Degree
  • 4-8 years of experience in a Project Management role 
  • Strong familiarity with project management software tools, methodologies, and best practices; experience with Asana is preferred
  • Expertise in Creative Operations is preferred
  • Proven ability to solve problems creatively
  • Experience seeing projects through the full life cycle
  • Strong interpersonal and communication skills
  • Proven ability to complete projects according to outlined scope, budget, and timeline 



We believe that outfitting your office should be easy—that's why we’ve reimagined the way people shop for their workspace. By eliminating middlemen, we’ve created a complete collection of commercial-grade office furniture and supplies while lowering prices and reducing delivery times. From startups to Fortune 500 companies, businesses rely on Poppin for complete workspace solutions to help build their brand and culture.

Recognized by Crain’s as one of NY’s fastest-growing businesses, we have furniture showrooms in New York, San Francisco, and Los Angeles, and will have two more locations by the end of 2018. Our award-winning products are used in over 20,000 offices and sold in 3,000 retail locations nationwide.

“Work happy” isn't just our tagline, it's our ethos. We offer our team a mix of traditional and unconventional perks, and pride ourselves on providing top-notch benefits.

Apply for this Job

* Required


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Poppin are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Form CC-305

OMB Control Number 1250-0005

Expires 1/31/2020

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities1. To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.