Job Description 

We’re looking for an excellent Operations Coordinator to support internal operations as well as our senior leaders at Polychain Capital. They need to anticipate the needs of the team, independently resolve administrational and operational issues, own day to day scheduling needs for recruiting, and assist with project management. Over time, we’d like this person to develop a deep understanding of internal operations and identify opportunities to improve efficiency and take ownership over projects. The right person will develop into an integral part of the recruiting and operations team. 

Responsibilities 

  • Own all scheduling and interview coordination for recruitment process across Polychain Capital and Polychain Labs 
    • Ensure an excellent candidate experience
    • Ensure hiring interviewers are prepared for interviews
  • Assist with on-boarding scheduling activity
  • Manage calendaring and scheduling for operations leaders, including adding, canceling and editing meeting requests, as well as ensuring timing and logistical details are in place
  • Assist in document management, compilation, distribution and storage
  • Own operations project management & identify areas for improvement and efficiency
  • Assist with Genesis incubator program management
  • Plan and coordinate external facing meetings, which may include cross functional teams and outside vendors
  • Be solutions oriented - rather than just surfacing problems, also presents solutions
  • Reviews, proofreads, and formats all correspondence to ensure accuracy and completeness, as well as consistency
  • May attend external meetings, take notes and follow-up on outstanding agenda items
  • Provide coverage as needed for other administrative assistants or coordinators 

Requirements

  • BA / BS degree or equivalent work experience
  • Minimum 1-2 years of administrative support experience or equivalent 
  • Resourceful and solutions oriented
  • Demonstrate good decision making judgement  
  • Attention to detail & ability to effectively multitask
  • Strong communication skills and ability to interact with internal and external partners
  • Work well under pressure in a rapidly changing environment
  • Confident and comfortable working with senior leadership
  • Articulate, polished, and concise in all communication (verbal, written, chat etc.) 
  • Fantastic organizational skills and great follow-through on tasks
  • Be a problem solver at heart with a genuine interest in learning by helping

 

Polychain is an equal opportunity workplace and is an affirmative action employer. Polychain does not make hiring or employment decisions on the basis of race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other basis protected by applicable local, state or federal law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

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