Become the Team EA of an exciting and dynamic VP Team driving at a million miles an hour - this role will thrill anyone who loves working in a fast paced environment and be at the heart of a scale up that is set on world domination.

In the first 12 months you will:

  • Run a team of up to 5 VP’s complex and constantly changing diaries, strategically structuring their schedules across multiple international time zones, so that they are on time & prepared. Coordinating all diaries, organising and ensuring all agendas & materials are added into every meeting invite, circulating and chasing up any resulting actions to key stakeholders.
  • Manage and organise all team events, team bonding activities, offsites, lunches etc ensuring a smooth running of the event and high satisfaction.
  • Ensure that all communication platforms for each VP are managed and priorities are being flagged/responded to in a timely manner. Includes but is not limited to; Emails, inbox management, to do lists, email prioritization & filing and Slack management.
  • Help manage the VP’s highest priorities, operational projects whilst supporting ad-hoc projects as needed from start to finish.
  • Own all of admin responsibilities for each VP; Booking all travel including flights, hotels, preparation of itineraries, visa applications and car services, creating itineraries and preparing agendas/materials for all meetings as well as submitting all monthly expenses.

Pollen exists to give everyone a bigger life through building a platform that has all the best experiences for young people in one place, including music, entertainment, travel and sport.  We have created more than 1 million experiences, only available through us, in the world’s biggest destinations. With investors including Northzone, Sienna Capital and Draper Esprit, we have raised over $100m in VC funding.

About our culture

Find out more about our culture and life at Pollen on Instagram.

About Pollen

Pollen builds, curates, and delivers the best travel experiences using technology, a network of global partners, and a data-driven customer-led mindset – pairing world class entertainment with the world’s most exciting destinations.

Pollen brings you all the best experiences on pollen.co. We have two offerings: Pollen Presents and Pollen+. Pollen Presents curates experiences around your tastes and preferences you can’t find anywhere else. These experiences bring together music, sports, wellness and beyond to enable you and your friends to connect around one-of-a-kind itineraries in exciting destinations. Pollen+ always gets you more at music festivals and events when you book through us. Pollen+ partners with the biggest promoter brands and music festivals, including We Are FSTVL, Austin City Limits, Bonnaroo, C3, Electric Zoo, Live Nation and more. 

Pollen was founded in 2014 by brothers Callum & Liam Negus-Fancey. Pollen is backed by prominent investors including Kindred, Northzone, Sienna Capital, Backed and Draper Spirit. Pollen has raised over $100 million in VC funding.


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When you apply to a job on this site, the personal data contained in your application will be collected by Streetteam Software Limited t/a Pollen (“Controller”), which is located at 3 Loughborough Street, Vauxhall, London, SE11 5RB and can be contacted by emailing talent@pollen.co. Controller’s privacy officer is Stephanie Ng-Fragner, who can be contacted at stephanie.ng-fragner@pollen.co. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment. 

Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer will be subject to appropriate additional safeguards under either the standard contractual clauses or the Privacy Shield. You can obtain a copy of the standard contractual clauses by contacting us at legal@pollen.co

Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. In the event that you are unsuccessful during the recruitment process, your personal data will still be retained by Controller for up to a year for the purposes of assessing your application for future vacancies. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have the right to data portability. Please notify us if you would like your personal data erased. In addition, you may lodge a complaint with an EU supervisory authority, including the Information Commissioner’s Office, the UK regulator for data protection issues (www.ico.org.uk).

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Diversity & Inclusion at Pollen US

Pollen’s purpose is to give people bigger lives and we want to do that for everyone. We collect this information on diversity because it is by knowing who is here, that we know who is missing – helping us drive more equitable and inclusive hiring practices.

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Diversity and inclusion is a priority for us here at Pollen and that means embracing people from all different backgrounds. 


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