Administrative Assistant, Legal

About the Role:

The PitchBook Legal team has a fun, challenging, and dynamic role supporting a rapidly growing company. We work with stakeholders across the organization on a wide variety of commercial and regulatory legal issues. Although we treat our work with the seriousness it deserves, making it fun is a core value at PitchBook, and the legal team attempts to realize that value and maintain a good sense of humour at all times.

The Administrative Assistant for PitchBook’s Legal team is responsible for managing the assignment of tasks to our attorneys, the completion of our clients’ compliance questionnaires, creating and organizing electronic records, drafting legal documents, and sending documents for electronic signature. The ideal candidate has impeccable judgment and strong communication and organizational skills, works well with a diverse range of individuals, and understands that the legal team functions as a service provider to the wider organization.

Primary Job Responsibilities:

• Manage the assignment of tasks to attorneys in accordance with the Legal team’s task management system
• Coordinate the completion of our clients’ compliance questionnaires with internal stakeholders, which are extensive and may be contractually binding
• Iterate on Legal team processes to drive efficiency for the Legal team and internal stakeholders
• Respond to clients’ compliance questionnaires and provide clients a detailed understanding of PitchBook’s business including how we collect, protect, and display our data; and when providing these responses, maintain the confidentiality of our trade secrets
• Attend Zoom conferences with our clients’ compliance teams
• Partner with stakeholders across the company to collect information needed to complete our clients’ compliance questionnaires
• Communicate and manage timeline expectations for all the stakeholders involved in the completion of compliance questionnaires and in any other tasks you assist with
• Send documents for electronic signature
• Use Salesforce and other software applications to create electronic records to disseminate information, document important details, and help keep the Legal team organized
• Prepare and send form letters including cease and desist unlawful activities and Freedom of Information Act requests
• Work collaboratively with other administrative assistants within the organization to provide comprehensive executive support
• Support the vision and values of the company through role modeling and encouraging desired behaviors
• Participate in various company initiatives and projects as requested

Skills and Qualifications:

• Bachelor’s degree or equivalent experience
• 2+ years of administrative support or client service experience preferred
• Demonstrated ability to successfully exercise discretion and succeed when confronted with ambiguity
• Ability to learn and apply highly technical information
• Ability to successfully prioritize and manage multiple projects for different stakeholders in a fast-paced environment
• Ability to partner and collaborate with individuals across the company
• Ability to consistently self-start, learn quickly, and apply proactive critical thinking
• Excellent listening and communication skills
• Demonstrated commitment to delivering high-quality and detail-oriented work
• Commitment to relentlessly high standards and ownership of providing highest quality services to our stakeholders
• Interest in finance or capital markets preferred
• Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily

Benefits at PitchBook:

Physical Health            

• Private medical insurance
• Dental scheme
• Additional medical wellness incentives 
• Life cover

Emotional Health 

• Paid sabbatical program after four years
• Paid parental leave 
• Education subsidies
• Robust training programs on industry and soft skills 
• Minimum 25 days annual leave and volunteer days

Social Health 

• Employee resource groups
• Company-wide events
• Employee referral bonus program  
• Quarterly team building events

Financial Health 

• 8% Pension contribution
• Income protection
• Shared ownership employee stock program 
• Transportation stipend

*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.

Working Conditions:

The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

Life At PB:

We are consistently recognized as a Best Place to Work and our culture is at the heart of our success. It’s our fundamental belief that people do and create great things and that people are the cornerstone of prosperity. We believe that proactively seeking out different points of view, listening to others, learning, and reflecting on what we’ve heard creates a sense of belonging within PitchBook and strengthens the PitchBook community.

We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.

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