Project Manager, Operations

Full Time Employment

Location: Flexible

Base Salary: $55k

Reporting to: COO, Picture Motion


Job Description

Picture Motion, award-winning social impact agency for film and entertainment, is looking for someone who is ready to take on fast-paced, dynamic and incredibly rewarding work with the world’s best storytellers. If you are someone who believes that film and tv, when paired with the right campaign, can truly create change, then we want you. We are looking for an experienced project manager with a passion for technology, entertainment, and impact. 

The Project manager will serve as a cross-departmental liaison between our services, business development, and operations teams. They will foster a culture based on accountability and exceptional quality of work. Our clients range from new voices in independent filmmaking, podcasts, mixed media and music festivals to the biggest studios, so we are looking for someone who can thrive in working with both creatives and corporations. This person is adaptable, an excellent multitasker, and a critical thinker. You must be committed to social justice, while understanding how to work within larger institutions. Responsibilities include but are not limited to:


  • Work with department heads and leadership team to ensure staff works together efficiently and effectively cross-department on campaigns
  • Be a proactive manager to direct reports and fellow campaign staff, always reinforcing and inspiring a supportive work environment 
  • Work closely with campaign leads to delegate weekly campaign and operational tasks to fellow campaign staff in order to meet deadlines and weekly to-do’s.
  • Lead daily/weekly stand-ups and meetings
  • Set up formal reviews with campaign leads, department heads or leadership to receive final sign off of all materials internal and external for managed campaigns demonstrating attention to detail, accuracy, and quality control to ensure all deliverables are error-free. 
  • Work with department managers in supporting and evaluating employee performance in regards to utilization and time management across projects. This may include weighing in and/or participating in biannual employee performance reviews,

Client Management

  • Support the campaign lead on calls, send weekly reports, and serve as day to day point of contact and be client facing when necessary.
  • Develop close working relationships with clients and adapt and respond to the unique needs of clients.

Project Management & Operations

  • Hands-on with both internal and client projects on a day-to-day basis, from forecasting staffing utilization, managing multiple work streams, and preparing contracts, to high-level department and company operations development.
  • Responsible for the success of social impact campaigns, measuring and monitoring campaign roles and responsibilities of staff, reporting client happiness, quality of work, and the efficiency of the project.
    • Create and maintain long-and short term project plans, including setting targets for milestones and project timelines, adhering to deadlines, budget, KPIs and allocating resources per campaign using project management software like Asana. 
    • Ensure all team members have the necessary information and resources to carry out their tasks effectively in the form of a project brief or presentation for internal and external kick off meetings.
    • Communicate, and monitor the progress of project timelines and tracking project deliverables in weekly internal meetings.
    • Meet with individual team members to give actionable feedback and troubleshoot project challenges. 
  • Managing campaign & employee utilization:
    • Allocate project resources and monitor team’s work time and timesheets on a daily and weekly basis, utilizing Harvest and Forecast resourcing programs.
    • Lead a weekly utilization meeting with department heads and leadership team.
  • Project Reporting:
    • Manage the creation of  wrap reports + campaign close-out documents and procedures.
    • Evaluate and assess project results by leading project retrospectives, finalization of campaign summaries and close out tasks.
    • Produce Monthly and Quarterly burn reports of staff utilization and billability.
  • Be an exemplary user of mandatory company systems such as Asana, Streak, Harvest, Forecast, Google Suite, etc.
  • Test out new efficiency systems and technology.

Business Development

  • Support the client pitch process when applicable.
  • Support building timelines, staffing plans and budgets.
  • Draft statements of work. 



  • 1-3 years experience
  • Experience managing cross-functional teams
  • Experience in independent film distribution, grassroots screenings or impact producing
  • Strong communication and client service skills
  • Highly organized and data driven
  • Must be able to attend (digital and/or in-person when deemed safe) screenings and events happening after work and on weekends when applicable
  • Agency experience a plus
  • Sense of humor and fun to work with a big plus
  • Must believe in the power of story to create social change


Benefits & Additional Information

  • Evenings and weekends will be required on an as-needed basis
  • 10 days paid time off (plus one day for every year with the company)
  • Approximately 11 additional paid holidays per year
  • 2 civic engagement days per year
  • Unlimited mental and physical health days
  • Two week leave policy
  • 100% coverage of Medical, dental, vision, & life insurance benefits
  • Flexible work location options
  • 401(k)
  • Internal company culture initiatives 
  • Optional commuter benefits (NYC)
  • Full List of Benefits Here

Picture Motion is dedicated to equity, diversity, and inclusion. While we have outlined ideal candidates, we are open to a range of diverse experiences and past careers and will provide mentorship, training, and leadership programs. We are an equal opportunity employer and encourage all - regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status - to apply.


About Picture Motion

At PicMo we believe that films can change the world, and we work hard to make sure they do. We’re an award-winning impact agency for film and media. We work with filmmakers, studios, and networks to amplify awareness, create conversations, and drive engagement, all with the goal of expanding and activating audiences.

With team members across the country, we provide unmatched industry experience, services and access. This powerful combination allows us to effectively handle all aspects of an impact campaign, from strategy & planning to project management and implementation. Tactics can include impact strategy, partnership development, grassroots screening tours, impact events and online engagement. 

Recent and current clients include National Geographic, EPIX, Amazon Studios, Participant Media, Showtime, Amazon Studios, Hulu, and Netflix, as well as award winning filmmakers. We’ve had the honor of working on films by Garret Bradley, Smriti Keshari, Matt Heineman, Ramona S. Diaz, Sophie Sartain, Bonnie Cohen and Jon Shenk, Brett Morgan, JR, James Keach, Lucy Walker, Lynn Novak, and Roger Ross Williams.  

Brand social impact clients include films by Patagonia, Juniper Systems, Johnson & Johnson Dick’s Sporting Goods, Red Bull, Ford, and Whole Foods. 

Recent titles include: Time, Athlete A,  True Justice: Bryan Stevenson’s Fight For Equality, The Cave, All In: The Fight for Democracy, One Child Nation, A Thousand Cuts, City So Real, The Report, Won’t You Be My Neighbor, Free Solo, Jane, 13TH, LION, An Inconvenient Sequel.

Apply for this Job

* Required

U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Picture Motion are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.