ABOUT PER SCHOLAS:

For nearly 30 years, Per Scholas has been on a mission to drive equity and opportunity in the ever-advancing technology landscape by unlocking the untapped potential of individuals, uplifting communities, and meeting the needs of employers through rigorous tech training. By teaming up with dynamic employer partners, ranging from Fortune 500 companies to innovative startups, we're forging inclusive tech talent pipelines, fulfilling an ever-increasing need for skilled talent. With national remote training and campuses in 20+ cities and counting, Per Scholas offers no-cost training programs in the most sought-after tech skills, spanning Cloud, Cybersecurity, Data Engineering, IT Support, Software Engineering, and more. To date, 25,000+ individuals have been trained through Per Scholas, propelling their professional trajectories into high-growth tech careers with salaries three times higher than their pre-training earnings. At Per Scholas, diversity, equity, inclusion, and belonging aren't just buzzwords—they're in our DNA. 85+ percent of our learners are people of color, two in five are women, and more than half hold a high school diploma as their highest educational credential. Learn more by visiting PerScholas.org and follow us on LinkedIn, X, Facebook, Instagram, and YouTube.

 

Job Title:  Manager, Business Process and HRIS Administrator
Department: People Experience (PE) Team
Reports To: VP, People
FLSA Status: Full-time
Salary Target: $65,000
Location: Remote/Hybrid

PLEASE NOTE: We will not be able to proceed with your application if you require any type of sponsorship to work within the U.S. This role requires ALL employees to reside in and work within the U.S. 

Summary:
The  Manager, Business Process and HRIS Administrator on the People Experience team is responsible for maintaining and optimizing core HR systems, specifically HiBob and Greenhouse (ATS), to ensure efficient operations and recruitment processes within the organization. This role manages system updates, conducts regular audits to ensure data accuracy and integrity, supports recruiting coordination through various onboarding initiatives, and develops process documentation. Additionally, the position provides cross-functional collaboration and administrative support to streamline business processes across the organization.  Experience with HRIS systems, is required.  Your resume must demonstrate your experience with these two systems, especially HiBob to be invited to interview for this role. 

Key Responsibilities:

Systems Management & Maintenance: (60%) 

Experience with HRIS systems, is required.  Your resume must demonstrate your experience with these two systems, especially HiBob in order to be invited to interview for this role. 

  • HiBob System:
    • Oversee employee profile management, including onboarding, updates, promotions, and terminations.
    • Ensure accurate system updates for compensation adjustments, leave of absence (LOA) processing, and de-provisioning.
    • Manage workflow planning, ensuring smooth execution of onboarding and employee lifecycle tasks.
    • Collaborate with IT and HR teams to resolve system-related issues, implement updates, and manage system integrations.
  • Greenhouse System:
    • Administer employee onboarding, ensuring training for hiring managers and employees.
    • Manage and update workflows for recruitment and onboarding processes within the system.
    • Generate and analyze recruitment reports, providing insights to optimize hiring processes.
  • System Enhancements:
    • Support the rollout of future tools and system innovations planned for late 2024 and early 2025.
    • Assist with the development of new modules and systems, including a compensation module in HiBob.

 Audits & Data Integrity: (10%)

  • Conduct regular system audits for HiBob and Greenhouse to maintain accurate and up-to-date records.
  • Cross-verify data across systems and resolve discrepancies, ensuring compliance with internal standards.
  • Maintain an audit tracker, implement corrective actions, and recommend improvements based on findings.

Reporting & Data Analytics: (10%)

    1. Generate reports from both HiBob and Greenhouse to support HR and recruitment metrics tracking.
    2. Analyze system data to identify trends, streamline processes, and recommend improvements.

Onboarding Support: (5%)

  • Organize and coordinate onboarding and new hire events 
  • Ensure seamless integration of new hires and internal promotions into the HiBob system.

 Standard Operating Procedures (SOPs): (5%)

  • Develop, update, and maintain SOPs and Scribe tutorials related to system workflows and HR processes.
  • Ensure SOPs align with internal standards, industry best practices, and regulatory requirements.

 Cross-Functional Collaboration: (5%)

  • Work closely with HR, IT, recruiting teams, and people leaders to streamline processes and troubleshoot issues.
  • Act as the point of contact for system-related queries, providing timely resolutions.
  • Participate in cross-departmental meetings to contribute to organizational goals and initiatives.

 Administrative Support & Miscellaneous Tasks: (5%)

  • Provide administrative support, including HR-related tasks, expense report processing, and handling ad-hoc requests.
  • Facilitate training sessions and internal communication around system updates, processes, and best practices.
  • Assist with special projects as assigned.

 

Qualifications:

  • Experience:
    • 2+ years of experience in HR operations, business process management, or system administration.
    • Experience with HRIS systems, is required.
  • Skills & Competencies:
    • Strong analytical skills with high attention to detail and a focus on data integrity.
    • Proficiency in MS Office Suite and HR software.
    • Ability to manage multiple tasks in a fast-paced environment and meet deadlines.
    • Excellent communication and collaboration skills.
    • Ability to work independently while contributing to team goals.

#HYBRID


For this role specifically, we are targeting a salary range of $60,000 - $65,000 where the difference in salary is typically determined by several factors, including geography in which the selected candidate resides, and alignment with qualifications and experience.  

Experience with HRIS systems, is required.

 



QUESTIONS?

If you have any questions about this role, please feel free to email our Talent team at jobs@perscholas.org. We look forward to viewing your application!

Equal Employment Opportunity

We're proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin.

PII Policies

Non-Discrimination Policy

Apply for this Job

* Required
resume chosen  
Dropbox Google Drive
(File types: pdf, doc, docx, txt, rtf)
Cancel
cover_letter chosen  
Dropbox Google Drive
(File types: pdf, doc, docx, txt, rtf)
Cancel
When autocomplete results are available use up and down arrows to review
+ Add another education

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Per Scholas’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Enter the verification code sent to to confirm you are not a robot, then submit your application.

This application was flagged as potential bot traffic. To resubmit your application, turn off any VPNs, clear the browser's cache and cookies, or try another browser. If you still can't submit it, contact our support team through the help center.