Payroll Administrator

SUMMARY 

The purpose of this position is to process employees’ payroll in an accurate and timely manner.  This position supports the organizational objectives of providing confidentiality and administration of Perry Ellis International policies.

DUTIES AND RESPONSIBILITIES  

The payroll administrator is responsible for processing and managing employee payroll and ensuring that employees are paid accurately and on time. The specific responsibilities of this position are:  

• Analyze/audit time and attendance data from Kronos prior to payroll processing. 
• Contact all locations for missing and/or incorrect data. Import and reconcile the hours from Kronos into Oracle each pay period. Follow policies and procedures without exception and ensure the managers/ stores do the same. ● Maintaining employee records: Tracking employee hours, vacation time, sick leave and other benefits. 
• Research discrepancies of payroll information and/or documentation (e.g., time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing. Identify and report  problems to the appropriate supervisor in a timely manner. 
• Process Payroll: Including calculating employee hours, wages, deductions and taxes on a bi-weekly basis. Ensure wage and hour regulations are followed. Process manual checks and terminations as requested. 
• Run payroll reports in Fusion auditing any special pays such as Spiff, Store Manager Bonus, Average OT, etc. 
• Sort and distribute all live checks and vouchers. 
• Prepare and maintain standard and ad hoc reports, queries, and conduct appropriate audits to ensure data integrity as needed. 
• Prepare payroll related documents - verification of employment and salary for the purpose of providing written reference, and/or conveying information as requested. 
• Respond promptly and accurately to all requests for assistance from employee inquiries regarding their pay, taxes and other payroll related matters. 
• Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance. 
• Assist the Payroll Manager as needed with payroll taxes, federal, state and local laws and regulations compliance and year end tasks and auditor special requests. 
• Maintain confidentiality at all times to protect the privacy of employees. 
• Cover for team members in a back-up role for vacation and/or high-volume work efforts. 
• Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment. 

 SKILLS, KNOWLEDGE AND ABILITIES 

• Highly organized, with ability to multi-task and set priorities. 
• Ability to adapt quickly to frequent change, delays or unexpected events in the workplace or in job responsibilities and expectations. 
• Flexible personal style to work with diverse personalities. Professional, yet personable demeanor. 
• Ability to effectively communicate information to employees and management. 
• Knowledge of state and federal wage and tax laws and overtime requirements. 
• Must use critical thinking in decision making, 
• Must use good judgment in making payment decisions while considering the welfare of the employee based on employee and employer needs that are economical to the company. 
• Solid knowledge of the Oracle-Fusion, Kronos and Excel. 

MINIMUM REQUIREMENTS           

• Bachelor’s degree or a minimum of five years of experience with primary responsibility for time and attendance and payroll administration and processing.  
• Proficient experience with Excel and Oracle-Fusion payroll is required. 
• Organized, self-motivated, detail oriented and able to shift priorities. 
• Strong problem solving and conflict resolution capabilities. 
• Solid written and verbal communications skills and commitment to customer service.