Position Overview:
The Legal Assistant works closely with legal staff, clients, and Pearl Network Partners in order to provide administrative support to the office and exercises a high degree of technical competence and administration ability.

Key Responsibilities:

  • Producing, formatting & editing presentations, letters, reports and all other client deliverables or correspondence from draft stage to client-ready work
  • Updating and maintaining our immigration database as required
  • Planning and participating in meetings or conference calls, including scheduling and communication, maintaining information, and preparing and distributing materials
  • Maintaining training documents, including the creation of documents and other materials for presentations
  • Providing supporting to other administration team members, and other areas as needed
  • Reviewing and processing incoming documents
  • Copying, faxing and preparing filings for shipping overnight
  • Corresponding with clients and third-party vendors
  • Writing and editing documents
  • Updating and maintaining public and private access files
  • Maintaining case files
  • Occasional offsite travel within the financial district


Requirements:

  • Capacity to prioritize, manage, and implement multiple projects in a fast-paced, deadline driven environment
  • Ability to work with ambiguous of ‘less than clear’ requirements yet drive through to successful resolution
  • High level of client service acumen and the ability to work with all levels of staff within a client’s organization
  • Strong organizational, time management and multi-tasking abilities
  • Solid analytical and problem-solving skills with the ability to formulate and communicate recommendations for improvement
  • Ability to work effectively with others and demonstrate wonderful interpersonal skills
  • Willing to accept responsibility and demonstrate sound judgment, initiative, and resourcefulness
  • Proficiency with the MS Office Suite (MS Word, MS Excel, MS PowerPoint, MS Outlook)
  • Several years of administrative experience with solid job tenure
  • Experience working within the legal industry or professional services is highly advantageous
  • Strong case and/or account management experience desirable but not essential


Legal Assistant Core Competencies:

  • Accuracy / Attention to Detail
  • Client Focus
  • Organizational skills
  • Initiative
  • Efficiency


Education/Qualifications:

  • Bachelor’s Degree preferred (ideally with an International Relations or Human Resources focus); OR
  • Several years of equivalent and relevant professional experience is essential

Organizational Core Values:

  • Quality
  • Productivity
  • Client Satisfaction
  • Timeliness
  • Team Ethic
  • Use of Database and Tools
  • Problem Solving & Initiative


Our Culture:
We believe in hiring smart, good people. We are idealistic, determined, and fierce advocates for our clients. We work tirelessly to uphold our values of equality and diversity, ensuring that every employee has a meaningful place on the team. We drive hard, but we play together and truly respect work-life balance. Come join the family!

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