PatientsLikeMe is a real-time research platform and the world’s largest personalized health network, working to bring the patient voice to research, development and public policy. With over half a million members, PatientsLikeMe is a trusted source for real-world disease information and its patient-generated data form the basis of more than 100 peer-reviewed scientific studies. PatientsLikeMe is now a central part of iCarbonX's Digital Life Alliance, whose partner organizations work in collaboration to reach a deeper understanding of the medical, behavioral and environmental factors that can accelerate disease or optimize health. 

Role and Objectives

We are excited to be growing our Finance team this year and are looking for an experienced Accounts Payable Specialist to join our team. Our ideal candidate will have a strong understanding of U.S. GAAP financial activities, including: month, quarter, and year-end closes; journal entry preparation; reconciliations; variance analyses; analyses and reconciliations to support financial statement preparation;management reporting; financial reporting; and other special projects.

Responsibilities 

  • Ensure accurate data entry, coding and allocation of all vendor invoices
  • Control expenses by receiving, processing, verifying, and reconciling invoices
  • Complete payments by scheduling and preparing checks
  • Process invoices in a timely manner to maximize vendor early payment discounts
  • Interface with vendors/project manager while reviewing passthrough costs with project managers
  • Interface with certain vendors to attain monthly accruals
  • Verify vendor credits and special pricing; verify/acquire current certificate of insurance on file
  • Verify federal id numbers; resolve purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos
  • Coordinate coding, approval, and entry of all credit card statements monthly
  • Report sales taxes by calculating requirements on paid invoices 1099 creation at year end
  • Pay employees by receiving and verifying expense reports
  • Verify vendor accounts by reconciling monthly statements and related transactions
  • Account reconciliation, reporting and month end close
  • Maintain vendor relationships and account files
  • Maintain historical records by scanning and/or filing documents
  • Provide accounting assistance to account managers, project managers, and operations staff; respond to financial questions/concerns to meet business needs
  • Develop, implement and maintain systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines
  • Accomplish accounting and company mission by coordinating and directing financial transactions recorded in the accounting system as needed, assuring that all transactions adhere to company policies and procedures to accurately assist in reporting the financial position of the company
  • Protects organization’s values by keeping information confidential
  • Ad-hoc projects as assigned 

Requirements 

  • 3-5 years’ experience in accounts payable
  • Experience working and coordinating with others cross-functionally
  • MS Office Professional suite, particularly Excel, required
  • Ability to work with functional groups and different level of employees throughout the organization to effectively and professionally achieve results
  • Strong follow-up skills; ability to organize applicable department timelines and follow up with internal and external customer needs
  • Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively
  • Strong organizational skills; ability to accomplish multiple tasks within agreed-upon timeframes through effective prioritization of duties and functions in a fast-paced environment
  • Strong track record of building and maintaining solid relationships with internal and external customers and vendors
  • NetSuite experience preferred
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