PatientPop is currently seeking an People Operations and Recruiting Coordinator to join the People Operations team to support our increased hiring needs, including both full time and intern positions. In addition, this role will also support the People Operations Team in all activities including onboarding employees, and help maintain a great working environment and culture by recommending fresh ideas for the candidate and employee experience. If you want to be a part of a high-impact organization, this role is for you.

We are looking for someone accustomed to working in a fast-paced environment. The ideal candidate will be a self-starter, detailed-oriented with a team-player mind set and sound judgment.


  • Arrange all candidate interviews, liaise with recruiters, candidates and hiring team members to confirm availability, book conference rooms and confirm details. Ensure interview debrief meetings are set up.
  • Schedule and coordinate interviews (on-site, phone and Google Hangouts).
  • Manage the interview process in our applicant tracking system (ATS), maintaining accurate candidate records.
  • Greet candidates, provide hospitality, arrange candidate travel as needed and ensure the interview experience is outstanding.
  • Identify areas of improvement for the candidate experience and work with the People Operations Team to implement new ideas.
  • Enter new job openings into our applicant tracking system, create and manage job postings for the team on specialty job boards (alumni, college, job aggregators, association sites, etc.).
  • Manage and coordinate all communication with candidates throughout the recruitment, selection and hiring cycle.
  • Provide support on a variety of HR and learning initiatives as needed; such as providing on-boarding forms to new hires scheduling onboarding with new team members
  • Partner with creative team on internal swag and manage the ordering and restocking
  • Assist in special projects and events


  • 1+ year of recruiting or HR experience.
  • High curiosity about people, organizational behavior, and talent management
  • Tech savvy and eager to learn new technology. Experience with Google Apps and applicant tracking systems are a plus.
  • Exceptional written and verbal communication skills.
  • Highly organized, able to work on and prioritize multiple projects.
  • Adept at problem solving, providing creative solutions to address challenges.
  • Extreme attention to detail.
  • Discretion when handling sensitive and confidential information.
  • Desire for growth and long term development.
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