The Project Manager position for K-12 clients performs a variety of technical and administrative duties requiring a comprehensive knowledge of planning, design management and construction administration. This position is responsible for leading teams in a matrixed organizational structure to deliver completed projects by managing scope/quality, schedule, and budget from pre-design, thru design, construction and post occupancy phases. Incumbents in this position are expected to represent Day CPM with the utmost professionalism in public settings and to demonstrate a high level of customer service when working with stakeholders for our K-12 clients. Core areas of focus include: consultant & builder management, budgeting, cost estimating, public procurement, and data analysis.
DAY CPM serves as an independent advocate for the owner. Our all-inclusive work allows clients to focus on their own priorities, while we take care of the rest. Being familiar with everyone from engineers to manufacturers, we keep the project aligned, in-sync and running smoothly. As an additional set of eyes and ears between the design team and builders, we successfully manage our client’s budget, scope, and time.
Compliance: The individual in this position must demonstrate understanding and compliance with applicable rules, regulations and laws of either the State of Oregon or the State of Washington. Experience and expertise in both states desired.
- Recruit, retain and develop high performing individuals who are aligned with Day CPM goals and values. Provide mentoring to fellow employees to develop beyond current position.
- Develop and maintain positive relationships with others throughout Day CPM and the K-12 client community.
- Consistently operates area of responsibilities to meet or exceed financial expectations and operating plans. Utilize existing resources to devise innovative solutions to increase efficiency and effectiveness.
- Proactively define the needs and interest of all stakeholders and incorporate into plans and actions.
- Able to turn vision into workable plan. Act and provide leadership throughout the change process. Engage team members in the entire process and develop commitment for sustaining change.
- Plan and lead all aspects of pre-design, design, construction and post-occupancy phases including compliance with planned budget, schedule and scope/quality criteria
- Primary link to K-12 client stakeholders and community relative to project matters.
- Responsible for managing staff and community participation in design processes to ensure stakeholders are engaged appropriately.
- Responsible for managing K-12 client stakeholder participation in design processes and plan reviews.
- Ensure compliance with K-12 client contracting policies and procedures for all assigned contracts and enforcement of contract provisions. Maintain full functional and working knowledge and understanding of ORS279A, B & C and the K-12 clients’ adopted Contracting Rules.
- Provide accurate and timely project financial forecasts and reports project progress to immediate supervisor.
- Develop consulting and construction contract scopes of work, solicitations and coordinate with K-12 client purchasing & contracting staff to effect awards.
- Maintain clear, complete and accessible project file documentation consistent with professional standards through and including project close-out and as-built documentation.
- Develop reports, memoranda, letters and other documents regarding project issues for both Day CPM and K-12 client distribution; work with engineers, architects and construction contractors regarding normal and unusual project problems and phases; ensure the maintenance of detailed records of project activities, findings, progress and results.
- Responsible for extensive project plan reviews; both in terms of overviews to key decision-makers and redlining of consultant submittals.
- Prepare and make presentations before citizen groups, various advisory bodies, authorities having jurisdiction and the K-12 client School Board.
- Delegate project management functions to assigned Project Coordinator/Assistant and/or Construction Manager, etc. as needed to support project objectives.
- Participate in the development of K-12 client construction design guidelines, educational specifications and development of future capital construction bond programs.
- Monitor expenditures against budget; prepares necessary documentation for supervisory review/approval; tabulates budgetary data, calculates figures, and checks for accuracy.
- Establish and maintain effective working relationships with a diverse workforce and community.
- Bachelor’s Degree required in Planning, Architecture, Engineering, Construction Management or related area is preferred.
- 10+ years of experience directly managing large capital projects from design through construction.
- Knowledge of building design and construction systems; K-12 highly preferred.
- Experience with the Washington State OSPI School Construction Assistance Program (SCAP) and the relevant RCW sections which govern K-12 School construction and public contracting procedures.
- Ability to bring a collaborative, multi-faceted approach to design, problem solving and construction.
- Ability to work collaboratively with design and construction teams to facilitate successful community engagement processes.
- Ability to manage personnel, budgets, and audits.
- Ability to review and negotiate agreements and contracts.
- Strong organizational and communication skills, and willingness to be a member of a dedicated team.
- Demonstrated proficiency with Microsoft Excel, Word
- Experience with project management systems such as E-Builder, Prolog, Primavera, Smartsheet, and SharePoint highly preferred.
Why work at Otak?
When you work at Otak, you aren’t just joining a firm — you’re joining a community. We believe our best work happens in a culture of collaboration and inclusion, where the expertise of diverse individuals can thrive in a foundation of teamwork. The work environment we create is built on a simple concept: working on interesting projects with interesting people. However, we don’t just believe in cultivating our own community; we’re also committed to enriching the communities around us with smart, creative solutions. We know our employees make an investment in us, so we’re committed to making an investment in them. Seasoned experts and young professionals work together to encourage personal growth and skill development at all experience levels. Plus, we’re expanding — and we’re dedicated to developing an internal infrastructure with the strength and talent to support that growth.
Otak employees have a progressive mindset and sustainable community perspective. We encourage our staff to volunteer in their communities by giving them an option to earn extra vacation time for their volunteer hours. Otak combines the best of a small firm mentality with strong collaboration across disciplines with the plentiful opportunities to work on exciting projects offered by a growing firm. We also encourage life balance and foster a fun work environment. Our Northwest sensibilities are reflected in our commitment to sustainability and diversity. And believing that diversity fosters innovation and strengthens our skills, we embrace a culture of inclusion and equity in our company and in our communities.
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability. We will provide reasonable accommodation for qualified individuals with a disability where appropriate.
Sound like a place you’d like to spend some time and advance your career? Join us! Please apply online and include a cover letter that sells your skills with your resume.