Here at Ooma we empower people to connect in smarter ways. We do this by creating powerful communication experiences through our cloud-based platform to bring people together at work and at home. Our solutions help small business owners stay connected with their customers and manage their businesses from anywhere. For larger companies we provide customized unified communications solutions to meet their unique needs. At home, we help our customers connect with their loved ones by providing the #1 rated VoIP phone service available. We also provide them with peace of mind through our innovative smart home security solution. At Ooma, all our products and services are priced competitively, because we believe advanced technology should be accessible to all.
Senior Payroll Specialist
About the Role:
We are looking for an experienced Senior Payroll Specialist to join our team. The ideal candidate will have a strong background in payroll processing and will be a self-starter who enjoys working in a rapidly growing environment where she/he can make a significant impact. This position requires strong communication skills and the ability to interact with external parties and with internal employees.
**This is a hybrid role and required to come into our office in Boca Raton weekly on Mondays and Tuesdays
What You’ll Do:
- Prepare the U.S. semi-monthly payroll for both exempt and nonexempt employees.
- Prepare and process payroll to ensure accurate, timely processing of payroll in compliance with Company's policies and procedures and with federal, state, and local tax regulations.
- Prepare and process off cycle payroll as needed.
- Perform audits prior to payroll transmission and resolve discrepancies found in reconciliations.
- Prepare payroll related journal entries and reconciliations. Document and update the payroll procedures.
- Support external financial audit.
- Ad hoc requests related to payroll reporting from accounting, stock plan administration, HR, and other functional groups.
- Maintain awareness of changes in laws and regulations that impact payroll.
- Special project participation (i.e. Audits and Quarterly Government Reports).
Experience We’re Looking For:
- A minimum of 5+ years practical payroll work experience required. Must have recent public company experience with a similar size multi-state organization (500-1000 employees).
- Hands on experience with ADP Workforce Now and NetSuite required; experience with ADP Canada strongly preferred.
- Solid understanding of all federal/state wage and hour laws related to payroll including garnishments, benefits, leave of absence, 401k, FSA and taxes. Working knowledge of payroll best practices.
- Experience with RSUs, Non-Qualified Stock Options and ISO’s.
- Strong people skills and the ability to discreetly handle confidential information.
- Ability to understand payroll issues, demonstrate resourcefulness and proactively resolve problems and manage multiple projects in a timely manner.
- Strong analytical & problem-solving skills to research and resolve inquiries and respond in a timely manner.
- Solid organizational skills: task prioritization and effective time management. Ability to multitask, prioritize and meet time sensitive deadlines.
- Excellent customer service and communication skills, both written & verbal.
- Microsoft Office Suite including Outlook, Word, Excel (ability to perform pivots, V-lookups and other functions).
- Bachelor’s Degree in Accounting, Finance, Business Administration or related field preferred.
What We Offer:
Working at Ooma means being a team player, while allowing your individual voice to come through. And, you'll receive competitive compensation, benefits and generous company perks.
- Comprehensive Medical/Dental/Vision insurance for you and eligible dependents
- HMO's, a PPO, or HDHP (including HSA, which Ooma helps fund)
- Income Protection Benefits (Basic Life and AD&D, Short- and Long-term disability)
- Commuter benefits
- 401k & employer match
- Employee Stock Purchase Plan (ESPP)
- Flexible vacation, sick days, as well as corporate holidays observed
- Employee Assistance Program
- Life Balance benefits with Travel assistance services and Identity theft and will preparation services #LI-CC1
The base salary range for candidates within the United States is listed below. Actual base pay will depend on a variety of factors such as education, skills, experience, specific location, etc. The base pay range is subject to change and may be modified in the future. Regular employees may also be eligible for bonus(es), sales incentive(s) (target included in OTE) and/or stock in the form of Restricted Stock Units (RSUs).
