Executive Assistant Minute Taker

Oodle Oxford are looking for an EA Minute Taker to join the fabulous PA Team supporting the business. The EA - Minute Taker will be responsible for taking the minutes at all meetings, recording actions, tracking attendees, following up and closing actions and producing a catalogue of minutes at an externally auditable standard. They will also ensure that minutes are recorded in a consistent format across all governance meetings.

You’ll Be Responsible For:

  • Planning and co-ordination of all governance meetings ensuring agenda, papers and minutes are available to the governance committees
  • Producing agenda on behalf of committee leads
  • Taking minutes and recording attendees / actions at all meetings
  • Uploading, tracking and monitoring of all actions
  • Ensuring all open actions are updated in time for subsequent meetings and that action owners are prepared.
  • Prepare and issue meeting agendas 24 to 48 hours in advance
  • Responsible for distribution and filing of minutes and agenda for all governance meetings
  • Maintain single repository of all governance meetings and associated documents;
  • Ownership of all Exec Committee Regulatory / SMCR administration.

Candidates applying for this role will need exemplary minute taker experience, as well as experience working and co-ordinating executive teams and owning a schedule of regulatory meetings. You will need to be organised and be able to work collaboratively with the PA Team. You’ll have great interpersonal skills which will enable you to handle sensitive and confidential issues.

What We Offer in Return

We have a fantastic culture and a 4.8 rating on Glassdoor to prove it! While we work hard, we have lots of free fruit to keep you going, a fridge full of diet coke, a cupboard full of bagels & cereal, and a company lunch every other Tuesday.  Social activities include weekly fitness sessions and a Monday night football team (OodleForce).We also hold OodleFest every year in July – a truly memorable, celebratory party!

We also offer a competitive salary and development opportunities including a mentoring scheme and benefits include private healthcare, a bonus scheme, share options and 25 days paid leave.

About Oodle

Oodle Car Finance is changing the way people buy cars, by putting our customers’ needs front and centre of the biggest retail market in the UK. We are bringing the used-car market bang up to date by building modern, digital, retail processes around what the customer actually needs. Although we primarily provide loans for our customers and link them up with some of the UK’s best car dealers (in one rapid, blink-and-you-miss-it, digital procedure), that is just the start. Our ultimate goal is to make buying a car as easy as buying a t-shirt on Amazon. With a glove box full of powerful algorithms (and investment from some of the world’s most reputable financial institutions) we have been building and developing a customer-first, fully integrated digital retail experience inspired by Amazon’s one-click model. We’re not quite there yet, but with our proprietary loan technology, machine learning, and Big Data infrastructure, we’re shooting for the stars.

To help us achieve our ultimate mission to create a best-in-class consumer experience - where our customers reap the benefits - we are looking for exceptional individuals to join our team. And revel in the ride. We need outstanding people with buckets full of energy, desire, curiosity and a can-do attitude to thrive in a fast-paced (and fun) entrepreneurial environment. Everyone at Oodle has an input on how we develop and how we change the game.

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