Payroll and Benefits Specialist

 

Organization Summary: 

For more than a decade, One Earth Future (OEF) has worked to solve complex problems at the root of armed conflict. Through its unique culture of iterative learning and improvement, OEF designs, tests, and partners to scale programs that help communities see problems in new ways and solve them collectively. With its headquarters in Colorado and offices around the world, OEF operates as a portfolio of peace-building programs, each with its own director, strategy, and budget. What holds them together is a common purpose: to provide an impartial platform for diverse stakeholders to form adaptive problem-solving networks for peace. 

At the foundation level, OEF very much operates like a private sector organization with an emphasis on efficiency, growth and making tangible impacts within the conflict contexts in which it works.  OEF provides the financial, strategic, and operational support needed to iteratively develop solutions to complex problems that could not have been designed in advance.

 

Position Summary:

This position will be responsible for a variety of accounting tasks revolving around the accounting for payroll and benefits with a growing, international non-profit organization. The payroll specialist will be responsible for payroll and benefits administration for multiple locations, as a part of the Accounting team. The ideal candidate is a hard worker focused on providing excellent service.

 

Job Type:

Full-Time; Exempt; Salaried

Compensation:

The hiring range for this position is $54,000 - $61,000 annually.  

This position is benefits eligible.  Offered benefits include Medical, Vision, Dental, Life Insurance, Short and Long Term Disability, and a 401k. 

Location: 

This position is located at the OEF central office in Broomfield, Colorado and will be remote as necessary during the COVID pandemic.

Reports To:

Assistant Controller

 

Specific Job responsibilities: 

  1. In collaboration with HR, responsible for ensuring payroll documents are collected as required.
  2. Following established procedures, process U.S. payroll through Paycom Payroll platform
    • Reviews electronic timesheets and corrects entries as needed.
    • Ensures payroll reports contain no missing information, no negative amounts, etc.
    • Processes and distributes reports
    • Submits 401k submittals, tracks and reconciles accounts
    • Wage recalculations
    • New employee data verification
    • Clears payroll discrepancies
    • Manual checks as needed
    • Calculate Hazard Pay
    • Process garnishments as needed
  3. Eventually learn how to prepare Somalia Payroll monthly in Great Plains, ensure that tax calculations are correct by Region, add new hires to payroll.  Prepare tax spreadsheets and send to tax authorities.
  4. Work with the Director in Austria to ensure that all employee files for Austrian based employees are complete.
  5. Payroll and benefit reconciliations to the general ledger for all locations.
  6. Ongoing reconciliation of benefits to the payroll deductions to ensure accuracy. 
  7. Respond to government reporting like the Annual Services Reports, etc. 
  8. Reviews payroll registers and quarterly rollups for accuracy.
  9. Administers benefits including health, dental, vision, life, STD, LTD, FSA/Dependent care, and 401k.
    • Enter employees into benefits upon hire, open enrollment or with a qualified event.
    • Process and pay monthly benefit invoices
  10. Ensure processes are followed related to approvals.
  11. Reconciliation of vacation and sick accruals including monthly journal entries for vacation time.  Monitoring vacation accruals monthly and notifying employees when they approach the maximum accrual.
  12. Prepares reports related to benefit renewals and audits.
  13. Working with the Assistant Controller, responds to employer tax related notices
  14. Verification of employment requests
  15. Respond to unemployment claims and worker’s comp self audit report.
  16. Assist Controller and Assistant Controller with special projects.
  17. Continuous updating of  benefits related employee census each pay period
  18. Process any termination checks
  19. Understand and be compliant with Employee Handbook
  20. Ensure Paycom Payroll is processing all tax payments on time
  21. Reconcile taxes reported to Paycom reports as well as reconciling year end W-2’s and W-3
  22. Maintain supporting documentation in an organized electronic filing system
  23. Review new employee documents for completeness prior to set up
  24. ACA reporting and monthly maintenance in Paycom
  25. Customer service focus when interacting and communicating with staff for payroll notifications and questions

 Job Requirements:

  1. Possess sound judgment along with a high level of integrity, confidentiality and dependability.
  2. Knowledge of labor laws and benefits.
  3. Knowledge of payroll accounting procedures including GL.
  4. Adaptability: able to shift gears comfortably, isn’t upset when things are up in the air, doesn’t have to finish things before moving on but tracks things through to completion.
  5. Has compassion for people.
  6. Relates well to many types of people and can build rapport in a constructive and effective way.
  7. 2+ years of payroll and benefits experience.
  8. Excellent problem solving ability and creative skills to adapt to a changing, growing environment.
  9. Flexible and service-minded mentality to work with a diversity of people and cultures.
  10. Takes initiative and is able to work independently with minimal supervision.
  11. Intermediate to expert level Excel capability.
  12. Able to sit at a computer for extended periods of time, bend at the waist and reach on a daily basis, and lift and move up to 25 lbs regularly.

 Preferred but not required:

  1. Non-profit experience.
  2. GP Dynamics experience.
  3. Paycom Payroll experience.

At One Earth Future (OEF), we celebrate difference and welcome its benefits.  Therefore, we are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.

 

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