Onbe, a fast-growing FinTech, bringing innovation to a rapidly growing global marketplace, stands for “on behalf.” Because that’s exactly how we work: on behalf of our clients, as their comprehensive payments partner. We transform the way payments are imagined — as an opportunity for innovation, a source of insight to customers, and a way to connect with partners around the globe!
Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to three C level executives and office support in our Dallas, Texas office. The ideal candidate will be able to prioritize effectively, maintain confidentiality, and ensure the smooth operation of daily business activities. This role requires exceptional communication skills, a high level of professionalism, and the ability to anticipate the needs of the executives.
This role is a hybrid role that will work onsite 2 days per week at our Dallas, TX location. Occasional travel may be required as part of this position.
Responsibilities:
- Manage complex calendars, scheduling meetings, and coordinating travel arrangements for three executives.
- Prepare and organize documents, reports, and presentations for meetings.
- Serve as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Screen and manage incoming emails, calls, and correspondence.
- Assist in planning and coordinating company events, meetings, and off-site activities.
- Prepare expense reports and track reimbursements.
- Manage special projects and take initiative in problem-solving.
- Ensure office operations run smoothly and efficiently.
Qualifications:
- 3-5 years of experience in an Executive Assistant or similar role
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of discretion and professionalism in handling confidential information.
- Ability to work independently, take initiative, and exercise sound judgment.
- Experience working with multiple executives is a plus.
- Must be willing to travel up to 10% for events and meetings.
The base salary range for this position is budgeted for $73,620.00 to $89,250 with eligibility for an annual bonus. The actual base salary offered depends on a variety of factors, including but not limited to the qualifications of the individual applicant for the position, years of proven experience, specific and unique skills, level of education attained, certifications or other professional licenses held, business needs, and market demand. Our competitive benefits include medical, dental, vision, wellness, 401(k) matching, open paid time off, generous parental leave, and more! Our job titles may span more than one career level. All candidates are encouraged to apply.
#LI-Hybrid
At Onbe, a diverse group of people, ideas, and perspectives are key to achieving phenomenal things. For over 25 years, our focus has remained on building a culture of openness and ingenuity, where employees come together to innovate and build disbursement solutions that make the lives of our clients and their consumers and workforces easier and better. Our definition of success includes celebrating differences and affirming belonging. To that end, we ask employees to come to Onbe as they are and contribute their diverse perspectives, identities, and experiences.
We believe that the recruiting phase is only the very beginning of diversity and inclusion. At Onbe, we’re constantly evolving the way we celebrate diversity every day and in everything we do. With several internal committees that are dedicated to mental and physical wellness, diversity, inclusion, and community outreach, we are committed to making a culture that is inclusive to all.
Onbe is proud to be an equal opportunity employer. We seek out ways to create a mindful workforce that embraces diversity and celebrates a culture of inclusion. We do not discriminate against employees or job applicants on the basis of race, color, ancestry, national origin, sex (including pregnancy), gender identity, sexual orientation, marital or family status, religion, age, disability, genetic information or military service. Our equal opportunity policy applies to all decisions of employment including hiring, placement, promotion or advancement, termination, layoff, recall, transfer, compensation, training and leaves of absence
