Priority Application Deadline
April 14, 2025
FLSA Status
Nonexempt
Starting Salary
Step 1: $49,171 ($23.64/hr.) – $59,005 ($28.37/hr.)
Work Location
Hybrid (60% on-site, 40% remote)
About the Position
As the Development Specialist for the Foundation Relations team, you'll play a key role in supporting the AVP of Foundation Relations and the Foundation Relations (FR) team. This includes managing schedules, preparing meeting materials, drafting correspondence, handling reports and background research, maintaining database records, and assisting with other critical tasks
What You’ll Be Doing
WORKFLOW MANAGEMENT
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Manage the AVP’s calendar, prioritizing and scheduling meetings with internal and external stakeholders.
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Support development officers by preparing materials, tracking follow-ups, and coordinating next steps after meetings.
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Oversee logistics for Foundation Relations (FR) events in collaboration with the Events Team.
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Assist with meeting preparation, notetaking, and maintaining accurate prospect and proposal records.
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Draft correspondence, talking points, and other materials to support donor engagement efforts.
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Represent the foundation in interactions with donors, colleagues, volunteers, and community members as appropriate.
PROJECT MANAGEMENT AND FACILITATION
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Lead the planning, execution, and management of projects with input from the FR team.
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Maintain and update the team’s intranet pages in collaboration with the Program Manager.
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Manage and update FR proposal attachments, as requested.
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Support the creation, editing, and coordination of proposal materials.
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Assist with internal processes related to grant proposal submissions, reporting, and stewardship, working closely with internal staff, OHSU faculty, and key stakeholders.
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Coordinate resources across departments and collaborate with third parties/vendors as needed.
DEPARTMENT SUPPORT
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Manage additional projects and tasks as assigned.
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Provide general support for budgets, expense reimbursements, invoices, and office supplies.
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Assist with proposals, reports, research, and organizational profiles as needed.
Who You Are
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Strong written communicator with the ability to draft professional correspondence, meeting notes, and executive-level documents.
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Detail-oriented and skilled in grammar, spelling, and formatting for business documents, spreadsheets, and presentations.
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Effective collaborator with strong interpersonal skills to engage professionally at all levels.
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Highly organized with strong time management skills to balance multiple projects and deadlines.
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Proactive in tracking project progress, troubleshooting issues, and making necessary adjustments.
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Self-motivated and highly organized, able to manage multiple priorities independently.
You should have
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Experience supporting a senior staff member or executive (preferred).
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Experience in a nonprofit, foundation, or university setting (preferred).
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Familiarity with grants, grantmaking, philanthropy, or academic medicine.
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We want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply.
Working Conditions
- Occasional hours outside of normal work hours for meetings or programs
- Some local travel may be necessary
Pay
Salary is dependent on experience. Each salary band is broken into three "steps," which correspond with an employee’s experience/tenure, proficiency and performance in that specific role. New employees will typically start at step I of our pay band to allow for later growth, although more experienced candidates may be eligible to start at step II or III. The OHSU Foundation has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.
Benefits
The OHSU Foundation also offers an exceptional benefits package including:
- Comprehensive medical and dental insurance;
- Pension program (The Foundation contributes 12% of your annual salary to a pension);
- 22 days of paid vacation, 11 paid holidays, 1 float holiday and 2 days of volunteer time off;
- Professional development dollars for each employee;
- Hybrid work allowance and much more!
Plus, we have a flexible work environment for those who prefer a hybrid work schedule, and we close early on Fridays during the summer. Want to learn more about our other amazing benefits? Check out our benefits page to learn more about our benefits.
Our Core Values
If you require support or reasonable accommodation during the application or recruitment process, please submit a request through our Accommodation Request Form.
The OHSU Foundation is an Equal Opportunity Employer
The OHSU Foundation is committed to being an equal opportunity, affirmative action organization. In keeping with our beliefs and values, no applicant will face discrimination or harassment on the basis of any protected class status, including color, age, current or future military status, disability (physical or mental), gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status, or any other status protected by law.
