Job Overview
Executive Assistant performs a variety of administrative tasks and support our company’s senior-level
members with an excellent communication and time management skills and be able to act with
minimum guidance.
Key Accountabilities
Contributes to the efficiency of our business by providing personalized and timely support to
executive members so that they can focus on performing their job.
Core Duties
- Act as the point of contact among executives, employees, clients and other external partners.
- Manage executives’ calendars and set up meetings.
- Organize and prepare for meetings, including gathering documents and attending to logisticsof meetings.
- Take minutes during meetings if required.
- Manage expense report.
- Coordinate travel and accommodation arrangements.
- Providing any office supply needed for the executive.
- Organize and maintain filing various records and documents for company executive(s)
- Draft, review, and send communications on behalf of company executive(s)
- Format information for internal and external communication – memos, emails, presentations,reports.
- Screen and direct phone calls and distribute correspondence.
- Answer and respond to phone calls, communicate messages and information to the executive
Qualifications
- Work experience as an Executive Assistant, Personal Assistant, or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Excellent written and verbal communication skills
- Time-management skills
- Ability to pay attention to detail.
- Ability to multitask.
- Bilingual (English/Japanese)
- Interpersonal skills
About Us
VML & Ogilvy Japan GK was established in April 2019 as a partnership between Geometry Global and The Ogilvy Group to enhance our offering to brands in Japan in support of their business ambitions and marketing objectives. We believe in the power of creativity to drive meaningful change that delivers positive business outcomes. Now more than ever the ability for an agency to flex and adapt to clients changing needs is vital in the application of communications, brand experience, commerce and technology. Our blend of global and local expertise and marketing capability is designed to meet the challenges of today while setting our clients up for success from tomorrow and beyond.VML & Ogilvy Japan GK is a WPP company (NASDAQ: WWPGY).
VML & Ogilvy Japan GK embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We are a worldwide creative agency that represents global clients. The more inclusive we are, the more brilliant work we can create together.
