Job Overview
The Account Executive (AE) is the day-to-day point of contact within the agency liaising with clients and managing tasks through the internal system. AE assures a smooth working process internally and nurtures relationships with clients. With a strong focus on the basics, AE is expected to have a strong attention to detail, and diligence in following up on tasks.
Key Accountabilities
[Client Management]
- Be able to develop a brief based on a good understanding and interpretation of Client needs
- Assist in providing relevant market information and other facts necessary to address briefs
- Organise and participate in brainstorming, make effective notes to capture ideas
- Coordinate with various internal departments to keep everyone involved in processes and on schedule
- Undertake the development necessary for each concept as briefed e.g. sourcing/contacting third parties/obtaining quotations/briefing internal and external facilities - normally under the supervision of senior account leaders
- Prepare material for Client e.g. collation of samples/visuals, costs, etc. for discussion with AM/AD
- Assist AM/Project Managers in the preparation of comprehensive budgets and timing plans from the start of the project
- Develop a critical eye for material produced by account team/creative ensuring it is free of errors and omissions
- Ensure regular communication of project status with AM/AAD/AD
- Assist AM/AD to execute, support and monitor project, to ensure sure smooth and flawless processes during projects
- Establish and maintain an up to date filing system that can be easily accessed by any other team member
- Assist in the management of a library of competitive information, related knowledge to the business and accessing/providing this information as required to the team, local or global Clients or Agency
- Assist in the co-ordination, composition and verbal briefing of internal and external resources as required e.g. creative, production, third party specialists, etc.
- Prepare weekly WIP (Work In Process) reports as required and other documents/materials for internal and external meetings, on-time and free of errors
- Produce accurate contact reports following any contact with Client – provide Clients contact reports within 24 hours of meetings. These may be actions listed in an email; to be evaluated and approved by your AS/AD on the basis of the profile of the meeting/level of contact prior to circulating same
- Provide Client and Team with feedback on projects on a daily/ “need-to-know” basis
- Provide updates on budgets and help Managers ensure timing plans are fully up to date
- Develop a thorough understanding of each process involved in a project and execute action required as needed
- Ensure that all materials reach markets on time and in the most cost-efficient way
- Assist in composing, editing and proofreading high-quality communications materials including tweets, blog content, briefing documents, pitch letters, internal memos, fact sheets client correspondence or press releases
- For certain clients, build media relations, handle day-to-day media inquiries, collect clippings and prepare PR reports
- Assist all offline activities/events and arrange logistics for relevant parties
[Strategy]
- Assist with the preparation of new business pitches if required
- Assist line managers in preparing relevant materials, including market information, trends, competitive information as well as Client product information for development of plans or strategies
- Consolidate all materials and information to help with project/business plans
- Collect market information, audience study/research, Client product information to help with the project/business plans
[Creative Leadership]
- Maintain contact with creative team
- Ensure creative team motivation and working processes
- Assist creative team with relevant information/materials
- Assist in arranging and contributing at brainstorming sessions
[Leadership & People Management]
- Always consult with line manager in regards to enquiries by providing own thoughts in terms of solutions. Do not just relay questions to line manager
- Clear communication with multiple stakeholders. A good account has to be a thinker, not a messenger
- Abide by the WPP code of business conduct
Qualifications
- 2~3 years of experience as Account Executive or related area.
- Attitude to learn and grow.
- Action oriented and willing to try new things.
- Effective communication skills.
- University graduate or equivalent is good to have.
- Soft skills: Coordination with internal parties as well as client counterparts.
- Japanese Language: Native / English Language: Business level is preferable.
About Us
VML & Ogilvy Japan GK was established in April 2019 as a partnership between Geometry Global and The Ogilvy Group to enhance our offering to brands in Japan in support of their business ambitions and marketing objectives. We believe in the power of creativity to drive meaningful change that delivers positive business outcomes. Now more than ever the ability for an agency to flex and adapt to clients changing needs is vital in the application of communications, brand experience, commerce and technology. Our blend of global and local expertise and marketing capability is designed to meet the challenges of today while setting our clients up for success from tomorrow and beyond.VML & Ogilvy Japan GK is a WPP company (NASDAQ: WWPGY).
VML & Ogilvy Japan GK embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We are a worldwide creative agency that represents global clients. The more inclusive we are, the more brilliant work we can create together.
