Key Customers/Stakeholders

The HR & Payroll Specialist will maintain effective working relationships with a variety of stakeholders:

  • Payroll team members both local and international
  • Employees (Poland entity)
  • People Team
  • Finance Team
  • Heads of DevCenters
  • Team managers and heads of departments 

Roles & Responsibilities 

  • Cooperation with external payroll provider to ensure the integrity of payroll information, calculations and management of data
  • Validation and sign-off of payroll lists provided by the vendor
  • Maintenance of the documentation for contracts of employment, civil law contracts, B2B contracts (gathering, validation and archivisation) in cooperation with the external payroll provider 
  • Resolving employee and manager queries related to Polish labour law, social security and personal income tax in a professional and timely manner
  • Administration of the time and attendance system
  • Cooperation with an external provider with regards to hiring foreigners and processing international employee transfers 
  • Responsibility for documentation during employee lifecycle (new hires, terminations, contract extensions, salary changes)
  • Maintenance of the process and documentation related to employee programs (pension scheme, share programs)
  • Coordination of B2B contractors documentation
  • Cooperation with the Work Council in relation to the Social Fund
  • Ensuring compliance with the legal regulations as well as internal policies
  • Issuing of the employment certificates
  • Preparation of HR & Payroll reports and analyses for the purposes of various stakeholders 
  • Active role in the process improvements projects (process automation, employee self-service tools)
  • Creating and updating desktop procedures, policies and guidelines
  • Timely update of information on the intranet platform for employees

You may be asked to perform tasks as required by management deemed as a reasonable request. This job description is a summary of the typical functions of the role, not an exhaustive or comprehensive list of possible role responsibilities, tasks and duties and is subject to review. The responsibilities, tasks and duties of the jobholder might differ from those outlined in the job description and other duties, as assigned, might form part of the job.

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Knowledge, Skills and Experience

  • Knowledge of Polish labour law, social security and personal income tax regulations
  • Knowledge of payroll process and local provisions related to time and attendance 
  • Strong Microsoft Office/Google Docs skills (including fluency in Microsoft Excel)
  • Being able to work in a fast-paced environment
  • Strong attention to detail under pressure & working with high volumes
  • Must have a high level of confidentiality
  • Excellent written skills, the ability to communicate internally & externally in both Polish and English
  • Excellent interpersonal skills and the ability to communicate and build relationships effectively with key stakeholders at all levels across the business – internally and externally
  • Able to motivate and set stretching and ambitious targets for themselves, ensuring excellent delivery
  • Highly organised with a natural ability to prioritise
  • Flexibility and the willingness to learn
  • Ability to work independently as well as part of a team
  • Systems experience with onPoint and Workday is preferable
  • Experience working with engineers or rooted in a high-tech company would be desired, but is not a must have

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