On Board Experiential is an award-winning, full-service experiential marketing agency that creates meaningful brand experiences throughout the world from our home offices and physical office locations in San Francisco, Los Angeles and New York City (or from wherever our adventures take us!) Our clients include Nike, Facebook, J.P. Morgan Chase, Instagram, Cheez-It, Mrs. Meyer’s Clean Day, and Salesforce (to name a few). Cool, cool, but what’s it like to work here? Event Marketer recognized OBE as one of the best places to work in events (2019), and we couldn’t agree more. The most important part of our business is our people. They are hardworking, brave and make magic happen on the regular. But under each majestic exterior, is a human deserving of a healthy work life balance. That’s why we believe in recovery days, happy hours (virtual, if we must), friendly (but always competitive) fitness challenges, company retreats and yearbooks, and open meetings to facilitate discussions that heal, inspire, and bring us closer. We encourage each other to bring our whole selves to work. We want to hear about your lived experiences and authentic perspectives. We want you to be unapologetically you.  



The Staffing Coordinator is an integral part of the Operations team who assists with recruiting, hiring, and onboarding temporary project staff across all clients. This person will partner with all departments to assist with outsourced labor and resourcing needs. 


  • Act as go-to resource for company outsourced labor needs 
  • Maintain and build the On Brand Staffing (OBS) event and part-time staff database 
  • Recruit talent as needed for project-specific work 
  • Keep talent network engaged 
  • Create temporary staff offer letters 
  • Work closely with Finance & HR to ensure staff onboarding documents and payroll are completed on time. 
  • Maintain relationships with external staffing agencies  


Project Staffing (30%) 

  • Network and source to identify and recruit talent for projects  
  • Conduct interviews  
  • Maintain internal bench staff database 
  • Coordinate with project teams to ensure timesheets are approved correctly and in a timely manner 

Event Execution (70%) 

  • Beyond admin duties, the position will consist of staffing one-off events on an as-needed basis and filling in as project staff for large-scale client events. 
  • Manage onsite staff, break schedules, and roles/responsibilities 
  • Facilitate staff training to ensure all staff is familiar with the brand.  
  • Act as a liaison between Account/Production/Creative and temporary event staff 
  • Assist with onboarding and new hire paperwork for onsite hires  
  • Partner with onsite leads to ensure they follow local, state and federal safety and health guidelines 
  • Provide feedback on onsite staff to internal team post-events 



  • BA/BS degree in Business Administration, Marketing, HR or related field a plus 
  • 1+ years recruiting experience desired, preferably for marketing projects and events, and/or creative positions. 
  • Experience in a creative environment or staffing agency. 
  • Experience sourcing, phone screening, interviewing, reference checking candidates 


  • Strong written and verbal communication skills 
  • Excellent customer service skills; inclusive and approachable 
  • Proficiency in all Microsoft Office programs 
  • Ability to effectively coordinate multiple work projects, adapt to changing priorities, and meet set deadlines 


  • Positive and flexible  
  • A team player mentality 
  • Flexibility working non-traditional hours as needed (some nights and weekends) 
  • Willingness to travel up to 50% of the time 

Apply for this Job

* Required

When autocomplete results are available use up and down arrows to review
+ Add Another Education

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in On Board Experiential Marketing’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.