The HR Coordinator is responsible for providing support to the Human Resources function. This includes employee data entry and file maintenance, recruiting + onboarding, responding to employee questions, and general administrative support to HR and internal teams. This person will help in coordinating certain company-wide office services and related activities.
ESSENTIAL JOB FUNCTIONS
Provide assistance to the HR Department for new employee orientation.
Create offer letters and maintain employee files for OBE’s sister staffing agency (On Brand Staffing).
Conduct background checks and assist with the onboarding process; follow up with new hires on open items.
Prepare schedules for timesheet configuration.
Provide payroll and HR with information needed on projects/people hired for each pay period to ensure all people that worked were processed by payroll.
Assist with recruiting efforts and management of the ATS; pre-screen candidates and schedule interviews as needed.
Assist with HR and companywide Diversity Equity & Inclusion commitments and initiatives.
Assist in planning and hosting office, department and company events (in-person/virtual).
Coordinate employee rewards and recognition.
Meet or exceed deadlines on special projects, as assigned
Provide administrative support to OBE staff as needed, such as for expense reports, client requests, etc.
Support the purchase of office supplies, furniture and office equipment, as assigned
DESIRED SKILLS AND EXPERIENCE
Associates or Bachelor's degree in Human Resources or related field and HR Certifications preferred.
Minimum 1-2 years as a HR coordinator or HR Assistant supporting an extremely fast paced HR department
Recruiting and DE&I experience preferred
ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES
Excellent interpersonal and verbal/written communication skills
Strong Computer skills: Microsoft Office, (including PowerPoint, Excel, Word and Outlook)
Working knowledge of databases and excel spreadsheets; project management software a plus
Strong attention to detail and high level of accuracy in all work
Ability to work under pressure with strong time management skills
Strong analytical and problem solving skills
Strong decision-making skills with the ability to execute in a timely manner
Ability to work independently and to drive assigned projects
Experience with ATS (i.e. Greenhouse) preferred
OTHER QUALITIES AND SKILLS
Strong skills in office administration, planning and effective organization, and meeting deadlines
Maintain confidentiality in performing certain duties, be respectful, flexible, and demonstrate sound work ethics
Customer service oriented attitude to all assigned duties
Willingness to work from the office as needed (following CDC and DOH guidelines)