SUMMARY OF POSITION

The HR Coordinator is responsible for providing support to the Human Resources function. This includes employee data entry and file maintenance, recruiting + onboarding, responding to employee questions, and general administrative support to HR and internal teams. This person will help in coordinating certain company-wide office services and related activities.

ESSENTIAL JOB FUNCTIONS

HR COORDINATION:

  • Provide assistance to the HR Department for new employee orientation.
  • Create offer letters and maintain employee files for OBE’s sister staffing agency (On Brand Staffing).
  • Conduct background checks and assist with the onboarding process; follow up with new hires on open items.
  • Prepare schedules for timesheet configuration.
  • Provide payroll and HR with information needed on projects/people hired for each pay period to ensure all people that worked were processed by payroll.
  • Assist with recruiting efforts and management of the ATS; pre-screen candidates and schedule interviews as needed.
  • Assist with HR and companywide Diversity Equity & Inclusion commitments and initiatives.

OTHER

  • Assist in planning and hosting office, department and company events (in-person/virtual).
  • Coordinate employee rewards and recognition.
  • Meet or exceed deadlines on special projects, as assigned
  • Provide administrative support to OBE staff as needed, such as for expense reports, client requests, etc. 
  • Support the purchase of office supplies, furniture and office equipment, as assigned

DESIRED SKILLS AND EXPERIENCE

EDUCATION

Associates or Bachelor's degree in Human Resources or related field and HR Certifications preferred.

EXPERIENCE

  • Minimum 1-2 years as a HR coordinator or HR Assistant supporting an extremely fast paced HR department
  • Recruiting and DE&I experience preferred

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES

  • Excellent interpersonal and verbal/written communication skills
  • Strong Computer skills:  Microsoft Office, (including PowerPoint, Excel, Word and Outlook)
  • Working knowledge of databases and excel spreadsheets; project management software a plus
  • Strong attention to detail and high level of accuracy in all work
  • Ability to work under pressure with strong time management skills
  • Strong analytical and problem solving skills
  • Strong decision-making skills with the ability to execute in a timely manner
  • Ability to work independently and to drive assigned projects
  • Experience with ATS (i.e. Greenhouse) preferred

OTHER QUALITIES AND SKILLS

  • Strong skills in office administration, planning and effective organization, and meeting deadlines
  • Maintain confidentiality in performing certain duties, be respectful, flexible, and demonstrate sound work ethics
  • Customer service oriented attitude to all assigned duties
  • Willingness to work from the office as needed (following CDC and DOH guidelines)

Apply for this Job

* Required
  
Attach Dropbox Google Drive Paste
  
Attach Dropbox Google Drive Paste
When autocomplete results are available use up and down arrows to review
+ Add Another Education

U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at On Board Experiential Marketing are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.