(Part-Time) Workplace Experience Coordinator

Who is Nexxen?
Flexible advertising, unified by data. Nexxen empowers advertisers, agencies, publishers and broadcasters around the world to utilize data and advanced TV in the ways that are most meaningful to them. Our flexible and unified technology stack comprises a demand-side platform (“DSP”) and supply-side platform (“SSP”), with the Nexxen Data Platform at its core. With a global footprint, you can be part of a team that is transforming advertising through our creative, flexible and unified solutions.

Why join the Nexxen team? 
With a global footprint, you can be part of a team that is transforming advertising through our creative, flexible and unified solutions. Employees hustle, commit and dedicate themselves to pillars that make up the Nexxen Way – the 3Cs - Customer Centric, Curious Mindset, Collaborative with No Ego.  

What You’ll Do:  

We’re looking for a Part-time Work Experience Coordinator to join our People team in Redwood City.  

Our People team is looking for a detail oriented, proactive individual who is passionate about what they do and understands their impact on the team. This person will support the People Team by owning and analyzing key data from our systems and developing relationships with internal partners both within the People Team and across the organization.  

• Greet and register all visitors in a professional and friendly manner, notifying the respective hosts of their arrival  
• Provide the highest level of customer service and support to all guests and visiting employees.   
• Maintain and manage the conference rooms with necessary, working, equipment & keeping them clean, neat, and well stocked. Keep the lounge room area clean and neat. 
• Maintain and restock kitchen. Keep the fridge and coffee makers clean. Replenish water, coffee beans and milk frothier for the coffee machine. 
• Keep the mailroom neat and organized. 
• Manage all incoming mail, packages, food deliveries, and distribute appropriately (may require some physical lifting/carrying. Hand trucks are available) 
• Arrange security clearance with building management for all employees and guests and assist in the distribution of new employees' keycard badges and parking passes. 
• Maintains relationships with vendors that provide services and goods to the office. Ensures all vendors have current proof of insurance (COI) and contractual documentation in place, per building requirements. 
• Work closely with building management to manage all work order/service requests (clearance, maintenance, badges, freight deliveries, etc…) 
• Knowledge of creating domestic and international FedEx labels online (custom requirements for int’l only).  
• Coordinator is responsible for creating a supportive and comfortable atmosphere by welcoming visitors and supporting employee-facing services. Workplace Experience Coordinators will be the heart of the workplace, providing elevated hospitality services through coverage of the front desk, concierge services, organizing and placing catering deliveries & assisting client meetings with room set-up and scheduling.  
• Work closely with IT for equipment or accessory requests from employees. Managing card reader access system for keycards (activate/deactivate). 
• Manage onsite and offsite office events (i.e. Happy hours/culture events/etc). Requirements include ordering catering, decorating, setting up and cleaning.  

What will I bring?  

• Advanced in Excel, Word, Microsoft Office 360, PowerPoint, Concur, Slack, Zoom/Google Meet/Webex  
• Proven ability to work in a fast-paced environment with dynamic deadlines  
• Excellent verbal and written communication skills, ability to prepare clear and concise client-ready documents  
• A strong eye for detail; data driven and well organized.  
• Energetic, happy and uplifting personality  

At Nexxen, we value our differences, varied experiences, and collective contribution. We know that not everyone takes the same career path, so if you don’t match this job description perfectly, don’t worry! We would rather see your application than risk missing out on your potential to make an impact. 

In support of pay transparency and equity, the minimum and maximum pay for this role in Redwood City is $27/hourly at the time of posting. While this is our reasonable expectation this is not a guarantee of compensation or salary, actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, education, certifications, responsibility, and geographic location.  Candidates hired to work in other locations will be subject to the pay range associated with that location. We offer a variety of benefits including medical, dental, vision, disability insurance, 401(k), EAP, parental leave, unlimited vacation, and company-paid holidays. The specific programs and options available will vary depending on the state, start date, and employment type. Our Talent Acquisition team will be happy to answer any questions you may have. 

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