Staff Accountant II

New Tech Network (NTN), a national non-profit organization, is a leading design partner for comprehensive school change. We work closely with districts and schools to create innovative learning environments. Through a proven school model, a project-based learning platform, and powerful professional development, we coach schools toward lasting change and ongoing improvement. New Tech Network aims to create an organization that reflects the communities we serve and a culture where everyone feels valued, heard, and included. NTN commits to intentionally work to disrupt inequities, both internally and across the network (NTN’s Equity Beliefs and Commitments). We strive to build and sustain a diverse, multicultural, equitable community internally and with our external partners

The position of Staff Accountant will work closely with the Assistant Controller and be responsible for ensuring accurate recording of transactions processed to the general ledger, preparation of monthly standard journal entries, and  management of payroll, accounts receivable  and  accounts payable processing.  The position requires initiative, good judgment, and a solid understanding of accounting principles.  This position supervises an Accounting Assistant who processes transactions for accounts receivable, accounts payable and a biweekly payroll.

LOCATION:  Remote

REPORTS TO:  Assistant Controller

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Accounting & Financial (50%)

• Assist Assistant Controller in all month-end close activities.
• Coordinate activities with staff as needed and maintain a month end close checklist for completeness and timely completion.
• Prepare various monthly journal entries including recurring prepaid journal entries, A/P and payroll accruals.
• Prepare and reconcile monthly revenue recognition journal entries.
• Post all bank activity to NetSuite and reconcile accounts at month-end including reviewing outstanding checks.
• Reconcile monthly corporate credit card account activity to Concur submissions.
• Preparation of other account reconciliations as requested.
• Review GL detail for correct coding.
• Assist Assistant Controller and budget managers in review of monthly activity for Budget vs. Actual expenses.
• Assist in year end audit preparation.

Accounts Receivable and Accounts Payable (25%)

• Manage the Accounts Payable and Accounts Receivable processes, and direct and support the Accounting Assistant in accurate and timely processing of vendor payables and customer invoicing and receivables collection.
• Review invoices created from sales order processing for accuracy. 
• Review vendor bills to ensure they have been properly audited and approved by the appropriate department manager and the correct levels of approval have been met.
• Review all vendor bills for correct GL account code and class code.
• Oversee Accounting Assistant and assist in coordinating bi-weekly check selection for approval by the Assistant Controller and CFO.
• Verify that the check register, back-up and checks ready for signature in Deluxe Payment Exchange match the authorized check selection
• Run and review monthly AP and AR aging reports and follow up on past due receivables or track down outstanding invoices needing processing or needing accrual.
• Manage Concur accounting expense approval process.
• Review all Concur transactions transferred to NetSuite for accuracy and completeness.
• Manage process for 1099’s filing.  Including review and accuracy of vendor information in NS, verifying accuracy of vendor payments reportable and for final 1099 preparation and filing.

Payroll (20%)

• Manage the accuracy of all employee information in ADP
• Ensure communication and  processes run smoothly between the Accounting department and the People, Community and Equity department for complete and accurate employee records in ADP.
• Follow up when necessary to ensure appropriate paperwork is filed for onboarding new hires, offboarding terminated employees, all compensation changes, and org chart hierarchy changes and ensuring it is updated in ADP  timely and accurately.
• Oversee and support Accounting Assistant in bi-weekly payroll processing.
• Review pre-processing reports for approval by Assistant Controller and CFO.
• Maintain accuracy of ADP accumulators for all vacation, sick or time off tracking for employees.
• Run appropriate bi-weekly ADP reports and GL extract needed to prepare payroll journal entries for Assistant Controller review and upload into NetSuite.
• Review and validate employee 401k and HSA benefit contribution reports in ADP and upload HSA and 401k contributions each payroll.
• Maintain secure filing of all payroll reports and data.
• Assist with applications for state tax withholding and unemployment insurance accounts.
• Serve as ADP information resource for employees and assist and troubleshoot issues encountered in the time management system.

Other Duties (5%)

• Ad Hoc reporting.
• Maintain other files, spreadsheets, projects.
• Perform special projects and other accounting duties as assigned.

JOB REQUIREMENTS

• Bachelor’s degree required in Accounting or Finance.
• Two years of experience in Accounting or a similar role.
• CPA experience preferred.
• Excellent written and verbal communication skills.
• Excellent computer skills – must be proficient in NetSuite or similar ERP system, Google Docs, Microsoft Excel, Word and Outlook.  Salesforce a plus.
• Excellent attention to detail, highly accurate along with strong organizational skills.
• Adaptability and ability to multi-task and prioritize projects independently in a fast-paced environment.
• Strong work ethic and a willingness to pitch in and show self-initiative.
• Strong interpersonal skills and follow through, with the ability to build long-term relationships and resolve conflict effectively.
• An ability to communicate and collaborate effectively with a diverse group of stakeholders.
• A dedication to learn, grow, and develop as a professional.
• Comfort and familiarity working in a virtual work environment.

CONTACT WITH OTHERS

Must be able to collaborate effectively with others on a regular basis. Those people include, but are not limited to, employees of all levels within the organization, community, district leaders and teachers, and members of other organizations, customers, vendors and visitors.

CONFIDENTIAL DATA

This position has access to sensitive and confidential information, and is trusted to maintain this information, files and documents properly. These documents include, but are not limited to, financial information, grant information, client proprietary information and other business related material. Failure to safeguard this information could result in loss of trust and reputation internally and externally.

PHYSICAL REQUIREMENTS

Low physical effort required to sit, stand at files, bend, stoop, lift, and walk. Maximum unassisted lift = 35lbs. Requires ability to use a keyboard, monitor, and calculator. Also requires the ability to communicate verbally, both in person and on the telephone. 

WHAT WE OFFER

New Tech Network offers competitive compensation. The starting salary range for this position is $58,000 - $70,000 with a final offer based on the candidate’s professional experience and internal equity.  In addition to base salary, our competitive compensation includes: 

• An opportunity for bonus compensation 
• A highly collaborative, creative yet autonomous remote work environment
• Comprehensive benefits, including Medical, Dental, Health Savings Account, Flexible Spending Account, Short and Long Term Disability, Life and Accidental Death and Dismemberment Insurance (AD&D), Employee Assistance Program, Supplemental Accident & Critical Illness plans and 401(k) Retirement Plan

EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT

New Tech Network is an equal opportunity employer. We are an anti-racist organization – absolutely and unequivocally committed to diversity, equity, and inclusion in all aspects of our work. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.