Job Application for Intersectional Flight Coordinator at Field MSF

Mid-Senior Career Level

Start Date: November 1, 2023

Duration of contract: 9 to 12 months

Objective

Since 1971, MSF provides medical assistance to people affected by conflict, epidemics, disasters or exclusion from healthcare. Our actions are guided by the principles of impartiality, independence and neutrality. We rely on a network of medical and logistical professionals to deliver our life saving medical aid in the areas that need it most. MSF is carrying out activities in over 80 countries, employing around 45,000 people worldwide.

The MSF Intersectional Flight Coordinator is responsible for defining, developing, managing and coordinating the MSF Air Operations in support to MSF activities in a specific territory. Ensuring the technical and operational management of all air operations involving MSF passengers and cargo, compliant to MSF air operations standards, protocols and procedures, in order to enable and ensure flight safety and optimal use of aircrafts.

Your Main Responsibilities

Responsible for the set up and management of the MSF air operations in the country, defining the requirements (office set up, equipment, staff, etc..) and managing the budget in order to respond to the operational and evacuation needs of the different missions present in the country.
Ensure the implementation and application of the national/international rules, regulations and procedures defined in the Standard Operating Procedures (SOP) and as agreed upon by the different sections. Securing overfly, landing approvals, confirmation, permits to operate all flights and all relevant inspection documents from Civil Aviation
Coordinate the flight planning, overseeing load control, passenger and cargo check-in and flight tracking. Coordinate and manage the packaging and loading of cargo on the flights, ensuring the documentation is properly prepared and validated. Ensuring that all MSF sections are informed about cargo and passengers scheduled on each flight.
Responsible for the Jet A1 supply management in the mission and for controlling the aircraft equipment requirements.
Focal point for flight safety, security and evacuation - Taking necessary decisions such as refusing passengers or cargo, changing or cancelling an MSF flight due to security or safety reasons, etc.
Act as the coordinator between the crew and MSF team
Responsible for communication with the different actors (civil aviation authority, airport and ATC) and for the Search and Rescue (SAR) operations (coordinating with aircraft’s operator, national authorities and/or other organizations)
Manage the flight operation team and Air Operations Cell staff in collaboration with the Human Resource Coordinator (recruitment and training) as well as training the MSF staff at capital and field level on MSF Air Operations and briefing/debriefing crews.
Responsible for follow up and control of all invoices/expenses regarding air operations (fuel, airport taxes, navigations and parking fees, accommodation for the crew)
Responsible for sending to the Air Operations Cell the Aircraft Utilization Report; reporting to the Head of Mission and Air Operations Cell any air hazards or incidents regarding MSF flights.

Experience

International experience with MSF or with another humanitarian organization
Experience working in remote locations and/or unstable contexts.

Education

Technical / logistics degree / diploma together with a Flight Dispatcher and/or Professional pilot license\
IATA dangerous goods regulations certification is an asset.

Knowledge / Competencies

Strategic Vision
Leadership
People Management and Development
Service Orientation
Teamwork and Cooperation
A demonstrable interest in the region and in humanitarian issues
Essential computer literacy

Languages

Fluent in English & French

MSF Offers

As an international staff leaving for an overseas assignment, you will receive:

A fixed term contract for the duration of the assignment
1 week of holiday for every 3 months of assignment
Initial preparation before your first assignment
Detailed briefings
Psychosocial assistance
Salary based on previous work experience and country of residency.
Coverage, such as medical care and vaccination package, accident insurance, including repatriation.
Accommodation and round-trip transportation to and from the field as well as travel costs
Per diem (calculated according to local cost of living) to cover daily expenses
Travel costs and visa administration
Debriefing and personal career advice as well as training opportunities

Deadline for applications: October 9, 2023

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Where did you hear about this position? *

Have you applied to MSF before? *

If you have applied to MSF before, please state time/year and office where you have applied?

The role can be based in DRC (Democratic republic of Congo) – CAR (Central African Republic) – South Sudan- Afghanistan or any other countries where MSF works, for 9-12 months with a start date of November 1, 2023. Can you be flexible for the location and commit to this departure date? *

Do you have a geographic preference? *

Are you willing to commit to at least 9 months in one assignment? *

Are you open to providing up to 12 months' availability? *

What is your level of fluency in English? *

What is your level of fluency in French? *

Do you speak any other languages (please check all that apply)?

Do you hold a valid Flight Dispatcher, Commercial Pilot or Airline Transport License? *

If you answered yes to the above question, from which CAA and with how many hours? *

Do you hold a valid IATA DGR (Dangerous Goods Transportation) Category 1 (shipper) or 6 (GHA/Operators) Certificate? *

Do you have any other air operation experience? *

If answered yes to above, please explain: *

Have you ever been in a management role? *

If answered yes to above, please describe for each role, the length of time in it, your responsibilities, the number of staff under your supervision, and working environment (e.g. NGO, business, etc.) *

Do you have previous working experience with the following (please select all that apply): *

  Médecins Sans Frontières / Doctors Without Borders (MSF)
  Other international humanitarian agencies / NGOs
  Our operator partners overseas (example, Solenta)
  Special remote air operations (firefighting, oil and gaz operations, etc.)
  Other experience in remote locations and/or unstable contexts

From the above, please describe your roles, the length of time in it, your responsibilities, the number of staff under your supervision, and working environment (e.g. NGO, business, etc.) *

I confirm that I have read, understood and agree to the MSF Canada recruitment policies and procedures stated on this website, and I understand that all personal details will be stored confidentially for a maximum of two years by MSF Canada in compliance with the Personal Data Protection Act. I understand that MSF Canada will use my personal details for recruitment purposes only and will not share this data with anyone else outside MSF. I confirm that all of the above information is truthful and complete as of this date. *

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