Mindvalley events are well-known for creating magic and connections that bring transformation to thousands of Mindvalley participants every year. From Mindvalley University, with 300 events across a city over 3 weeks to A-Fest with 4 days of outstanding experiences in exotic locations, the team works with hundreds of speakers who take the stage either at in-person events or virtually.

About the Role

As the Event Manager at Mindvalley, you'll play a critical role in designing and executing high-impact hybrid events, reaching over 5000 attendees. This position requires a seasoned professional with exceptional skills in managing complex events, a knack for organization, and a creative touch to create memorable experiences. Your work will inspire, educate, and engage large audiences, aligning with Mindvalley's mission and values.

Responsibilities

Event Planning and Execution:

  • Lead comprehensive planning and execution of large-scale events.
  • Manage all event details with meticulous attention.

Cross-functional Team Collaboration:

  • Collaborate with various teams to align event objectives with company goals.
  • Ensure cohesive teamwork for achieving unified objectives.

Event Strategy and Insights:

  • Contribute to the development of event strategies with insightful inputs.
  • Stay abreast of industry trends for strategic planning.

Logistics and Budget Management:

  • Manage event production timelines, schedules, budgets, and logistics.
  • Ensure effective resource allocation and cost management.

Vendor and Partner Coordination:

  • Secure and negotiate contracts with venues and suppliers.
  • Foster productive relationships with vendors, partners, and sponsors.

Marketing and Content Coordination:

  • Work closely with marketing and content teams for compelling event programming.
  • Leverage various platforms for effective event promotion and engagement.

Technology Integration and Staffing:

  • Implement technological solutions for event registration and communication.
  • Coordinate staffing needs, including training and management of the event crew.

Post-Event Analysis:

  • Lead feedback analysis and data reporting post-event.
  • Utilize insights for continuous improvement of future events.

Technical Competencies:

  • Event Planning and Execution: Strong skills in planning and executing events, including logistics, venue management, audio-visual setups, decor, and entertainment. Ability to create detailed production schedules and plans.
  • Vendor and Partner Management: Sourcing, negotiation, and management of vendors, sponsors, and partners locally and internationally.
  • Agenda Development: Providing valuable input into event agendas, suggesting content and program improvements, and collaborating with speakers and presenters.
  • Staffing and Volunteer Coordination: Determining staffing needs, recruiting, training volunteers, and ensuring efficient team operation.
  • Sales, Marketing, and Communications: Contributing to the development of sales, marketing, and communication plans for events.
  • Budget Management: Managing event budgets, creating financial plans, and tracking expenses.
  • Problem Solving and Resourcefulness: Quick thinking and adaptability in solving event-related challenges.
  • Data Analysis and Reporting: Creating post-event feedback surveys, analyzing data, and generating insightful reports.
  • Accommodation and Travel Planning: Proficiency in creating accommodation plans, rooming lists, and coordinating travel arrangements for speakers and crew.
  • Virtual Event Management: Experience in managing the production and details of virtual events.

Soft Skills:

  • Attention to Detail: Strong organizational skills and meticulous attention to detail.
  • Multitasking and Prioritization: Ability to handle multiple tasks and projects, prioritize effectively, and manage time efficiently.
  • Adaptability: Quick adjustment to changes and unforeseen circumstances during events.
  • Communication Skills: Excellent verbal and written communication abilities.
  • Leadership: Leading cross-functional teams and inspiring team members.
  • Analytical Thinking: Analyzing data to inform event decisions and improvements.
  • Legal and Ethical Awareness: Knowledge of legal standards and ethical practices in event management.
  • Collaboration: Effective collaboration with cross-functional teams to achieve event goals.

Experience:

  • Bachelor's degree in Event Management, Marketing, or a related field.
  • 5+ years of experience in event planning and execution.
  • Proven track record of successfully organizing large-scale events.
  • Experience with event technology and tools.
  • Strong project management skills.
  • Excellent interpersonal and leadership abilities.
  • Proficiency in budget management and financial planning.
  • Knowledge of legal and ethical standards in event management.
  • Experience with virtual event platforms and technology.

Mindvalley is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, gender identity or expression, national origin, age, disability, marital status, sexual orientation, or any other legally protected status. We are committed to creating a diverse and inclusive workplace and encourage applications from all qualified individuals.

 

 

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