Job Summary
Students are encouraged to apply! We are seeking an adaptable and resourceful entry-level Executive Assistant to join our fast-paced startup environment to support our CEO part-time with ad hoc requests based in Miami! Entry-level and/ or students are encouraged to apply as this is a great opportunity to expand your skill set while in school! This role goes beyond traditional EA duties and requires someone who can jump into various projects, execute follow-up tasks precisely, and foster meaningful connections.
Responsibilities:
- Project Coordination: Take ownership of various business projects, from inception to completion, ensuring deadlines and goals are met.
- Communication Facilitation: Serve as a communication bridge between the executive and other team members, clients, and partners. This includes support with scheduling meetings, sending follow-up emails, and relaying important information.
- Relationship Building: Cultivate positive relationships with stakeholders by sending thoughtful gifts, and follow-up notes, and maintaining regular communication as requested.
- Calendar Management: Assist in managing the executive's calendar, prioritizing appointments, and coordinating meetings.
- Travel Logistics: Regularly assists in arranging travel plans, including flights, accommodations, and ground transportation, coordinating dinners, etc.
- Event Planning: Occasionally supports with planning various company offsites & events as needed.
- Task Follow-up: Execute follow-up tasks diligently, ensuring that action items are completed promptly and providing necessary support to team members.
- Administrative Support: Provide general administrative assistance, including organizing files, expense reports, data entry, and preparing documents and presentations as needed.
- Property Management: Coordinating guest check-ins & calendars with the company condo (located in Brickell) arranging cleaning services, stocking the fridge, etc.
- Flexibility and Adaptability: Be willing to assist with various tasks and projects as they arise in a dynamic startup environment.
Qualifications:
- Experience as a personal or executive assistant is preferred but absolutely willing to train the right person.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in productivity tools such as Google Workspace, Slack, and Asana (or similar) is a plus.
- Proactive attitude with the ability to anticipate needs and take initiative.
- Ability to work independently and as part of a team.
- Ability to have occasional in-person meetings as needed & remotely.
Benefits:
- Competitive hourly rate with the opportunity for growth and advancement within the company.
- A flexible work environment with the option for remote work when necessary.
- Exposure to diverse projects and opportunities to make a meaningful impact on our startup's growth and success.
Compensation: $20-$30 DOE
Part-Time Hours: Flexible hours, up to 20 hours weekly
About Metadata
As an employee of the Metadata and an integral part of the greater company team, you will align with and be a champion of our Core Values which are authenticity, transparency, accountability, challenging the status quo, embracing diversity, having a growth mindset all while having fun and putting our people first! Our Core Values are the standards by which we conduct ourselves day in and day out, both internally and externally. We are on a mission to build not only the greatest product but also the best place to work!
Metadata is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees & contractors. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. We encourage applicants of all backgrounds and experiences to join our diverse and talented team.
