MATTE is looking for a fast to action Office Manager. This person will be the face of MATTE and will greet guests, oversee office policies, and manage facilities. The Office Manager will partner with the HR Director and Finance Director, acting as an integral part of the Operations Team.
Responsibilities include (but not limited to):
- Partner with HR to implement office policies by establishing S&P - Plan and implement office systems, layout and equipment procurement - Determine and maintain inventory levels for office supplies - Coordinates with the tech/IT department on all related office equipment - Manage relationships with vendors, service providers, and landlord ensuring that all items are invoiced & paid on time - Manage contract and price negotiations with office vendors and service providers - Manage office G&A budget, ensures accurate and timely reporting - Maintain various house and online accounts associated with the company - Provide general support to incoming guests and clients - Provide general support to office with setting up refreshments and catering for client meetings - Perform various clerical and secretarial functions as needed - Design/ensure maintenance of filing systems and ensure they are maintained and up to date - Define procedures for record retention and ensure protection and security of files and records - Transfer and dispose records according to retention schedules and policies - Actively responsible in the planning and execution of company events
- BA/BS preferred - Possess excellent time management skills and ability to multi-task and prioritize work - Attentive to detail and problem-solving skills - Possess excellent written and verbal communication skills - Strong organizational and planning skills - Proven office management, administrative or assistant experience - Proficiency in Excel, PowerPoint, Photoshop, InDesign, Illustrator