Do you pay attention to detail and have experience with administrative coordination? Do you have the ability to handle multiple tasks simultaneously? Do you enjoy helping others, and tackling challenges?

Then you might be the Workplace Manager we are looking for!

What will your day look like

As the Workplace Manager in our Austin office, your tasks would be varied, including general office management, hospitality, travel coordination, communication and fostering a welcoming atmosphere. You´ll also be the go-to person for ordering lunches, coordinating special events and welcoming guests. Regarding travel, your organizational skills will be key as you manage bookings, accommodations and streamline logistics. Your excellent communication skills will be essential as you collaborate closely with vendors, maintain email lists and schedule meetings to ensure smooth operations.

Operations:

Support the tracking of expenses for employees as requested by HR and Finance
Open purchase orders and manage vendors
Identify areas for improvement and document processes
Prepare presentations for leadership team
Manage ad hoc projects

Office Management

Work closely with building management company and maintenance; order repairs or service as necessary
Assign and distribute office and parking badges
Serve as a point of contact for IT related issues; work with local and corporate IT Support groups to resolve as necessary

Hospitality

Order lunch for employees in office 3 days/week
Greet new employees on their first day and help them feel welcome and comfortable
Serve as host for Day 1 for the new employees
Send gifts to employees for life events

Travel

Understand the travel booking tool and serve as a point of contact for questions and issues
Write travel letters on behalf of the company for employees traveling internationally into or out of Austin
Build a relationship with corporate Travel Planner and collaborate on best way to serve the needs of the employees
Process expenses reports for CEO

Communication

Schedule and organize meetings as requested by leadership and team members
Maintain files and databases as requested
Serve as the go-to for office inquiries.

We are looking for an individual who brings a positive approach and a problem-solving mindset. In this role, you will get the opportunity to focus on the bigger picture while paying attention to detail. Your talent in making things happen and your passion for people shines through, and you will be able to create effortless collaborations with key stakeholders. As an Workplace Manager, you will have the space to showcase your strengths, including your exceptional attention to detail and ability to drive projects from start to finish.
In this role, you will be trusted with ownership and responsibility to deliver on everyday tasks and longer-term projects. You are an organized person who can keep perspective while paying attention to details and you thrive in structuring and simplifying things around you. You truly enjoy people and build strong and trusting relationships with those you interact with.

In addition, you have:

Ability to handle multiple tasks and projects in parallel
Project management skills
Excellent proficiency with MS Office
Familiarity with basic accounting principles
Outstanding communication and interpersonal abilities
Growth mindset and desire to learn new things
Experience from a similar admin job is a plus

This role is full -time with flexibility to adjust your schedule in coordination with your manager.

Join our team and be part of an exciting journey towards success!

A leader in personalized customer experiences

VML MAP is a world-leading Centre of Excellence that helps businesses humanize the relationship between the brand and the customer through hyper personalization at scale, marketing automation and CRM. With the brain of a consultancy, the heart of an agency and the power of technology and data, we work with some of the world's most admired brands to help them on their transformation journey to becoming truly customer-centric. Together, we are 1000 + technology specialists, data scientists, strategic thinkers, consultants, operations experts, and creative minds from 55+ nationalities.

A global network

We are part of the global VML network that encompasses more than 30,000 employees across 150+ offices in 60+ markets, each contributing to a culture that values connection, belonging, and the power of differences.

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction.

For more information, please visit our website, and follow us on our social channels via Instagram and LinkedIn.

When you click "Submit Application" your information is sent to VML MAP. To learn more about how we process your personal data when you apply for a role with us, how you can update your information, or have your information removed, please read our Privacy Policy. California residents should read our California Recruitment Privacy Notice.

Apply for this Job

* Required

First Name *

Last Name *

Email *

Phone *

Location (City) *

Resume/CV *

Dropbox Google Drive

(File types: pdf, doc, docx, txt, rtf)

Cover Letter *

Dropbox Google Drive

(File types: pdf, doc, docx, txt, rtf)

LinkedIn Profile

How did you hear about us? *

Have you worked for a WPP Agency in the past 10 years? *

Are you currently a WPP Employee? *

If you are a current WPP employee, what brand are you affiliated with?

Are you currently authorized to work in the country where this job is located? *

In the future will you require employer sponsorship to work where this job is located? *

What is your preferred name? *

What is your expected base salary? *

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in VML MAP’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Gender

Are you Hispanic/Latino?

Please identify your race

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran Status

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Disability Status

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Our system has flagged this application as potentially being associated with bot traffic. Please turn off any VPNs, clear your browser cache and cookies, or try submitting your application in a different browser. If this issue persists, please reach out to our support team via our help center.

Please complete the reCAPTCHA above.