Magic Leap is an eclectic group of visionaries, rocket scientists, wizards, and gurus from the fields of film, robotics, visualization, software, computing, games and user experience.
We are growing quickly, and this is the time to get on board and play a role in shaping the way people will be interacting with the world tomorrow.
The Executive Assistant will work with upper management and play an integral role in the Magic Leap environment. This opportunity has tremendous growth potential within this enticing organization. Ideally, this role is for someone who has impeccable organization skills and a great attitude. The candidate applying should be interested in growing in this role as this dynamic company expands and establishes an important footprint in the industry.
Must be able to work in a team environment with other Executive Assistants
Schedule meetings, prioritize the calendar and perform other vital administrative tasks for the executive team
Maintain executives calendar and synchronize all schedules as needed
Must be able to maintain multiple executives calendar if necessary
Plan all meetings/events and secure any resources which may include creating timelines, agenda items, and background materials
Liaison between employees and the Executives
Attend department meetings and keep notes, prepare agendas
Anticipate the needs of the Executives and act accordingly
Handle independent projects such as research and prepares statistical reports
Respond to emails and correspond appropriately and communicate messages in a timely manner to the Executives
Maintain an efficient filing system thru Google Drive
Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or schedules
Coordinates complex itineraries involving domestic and/or international travel
Perform other related duties incidental to the work described herein
Sensitivity to confidential matters is required
Must possess strong knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge
First-rate organizational skills
Experience working with high-level executives
Friendly and upbeat with a positive attitude
Strong spelling and grammar acumen
Excellent interpersonal, communication and customer service skills
Ability to manage a variety of tasks successfully
Talent and desire to deal with high-pressure situations
Ability to prioritize tasks efficiently
Proven ability to interact professionally within and outside the organization
Must be a self-starter and detail-oriented
Ability to work individually and in a team environment
Proven ability to deal with sensitive and confidential information
Bachelor’s Degree preferred; Minimum certificate from college or technical school, willing to consider extensive experience over education where applicable
All your information will be kept confidential according to Equal Employment Opportunities guidelines.