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Are you actively looking for a new opportunity? Or just checking the market? Well… you might just be in the right place!
Lightspeed is currently seeking a dynamic Executive Assistant & Office Manager to support the Managing Director of EMEA, based in our London office. The successful candidate will provide critical administrative support and office management that requires an in-depth understanding of Lightspeed’s corporate activities and practices. If you are a meticulous and articulate administrator who loves keeping people organized and thrives in fast-paced working environments, this may be the position for you.
What you'll be doing:
Executive Support:
- Manage and maintain the schedules, meetings, and travel arrangements
- Arrange and coordinate meetings
- Assist with various projects as required, including coordinating and attending the annual President’s Club
- Manage and track executive expenses
- Prepare and edit correspondence, communications, presentations, and other documents
- Coordinate mailings, delivery pick-up and running errands
- Attend the global weekly leadership meeting
- Manage information flow in a timely and accurate manner
- Perform miscellaneous duties as requested by the executive
Office Management:
- Being the first point of contact and the face of the office
- Keeping the office a clean and organized place
- Ordering of office supplies and pantry and process invoicing
- Managing the schedule of the meeting rooms
- Planning and executing events/social activities for the office, maintaining the office culture
- Coordinate the fun stuff (birthdays, Friday afternoon drinks, departmental celebrations, …)
- Managing vendors relations and finding the best fit for Lightspeed
- Provide local oversight and coordination of property and facilities management, reporting to the Facilities team
- Scheduling regular maintenance to keep our office the best workspace possible
- Supporting and assisting with employee travel booking and maintaining the platform
- Managing the desk booking platform
- Handling incoming and outgoing mail, including shipping/couriers for the team
What you’ll be bringing to the team:
- Work experience supporting an executive level, personal assistant or similar role
- Fluent in English
- Exceptional time management and organizational skills with acute attention to detail
- Excellent verbal and written communication skills
- Strong knowledge and understanding of Google Drive Suite Excel and the Microsoft Office suite
- Ability to work with project management software and company tools to help manage priorities
- Ability to work under pressure and manage priorities
- Ability to work in a team environment, meet tight deadlines, and work on several projects simultaneously
- Ability to exercise discretion and confidentiality; adept at handling sensitive documents and information
What’s in it for you?
Come live the Lightspeed experience...
- Genuine career opportunities in a company that’s creating new jobs every day;
- Work in a team big enough for growth but lean enough to make a real impact;
- Exposure to modern and proven technology;
- Opportunity to learn and expand your skillset;
- Become a valued part of the diverse and inclusive Lightspeed family.
… and enjoy a range of benefits that’ll keep you happy and healthy:
- Flexible Paid Time Off - providing you the freedom to take time off however they like
- Private Medical Insurance and cash health plan for optical, dental and more.
- Health & Wellness Credit- expense up to 400 GBP per year towards your gym membership, yoga classes, a new bike or whatever else you do for your health
- Mental Health Support through the LifeWorks and Modern Health Apps- whether it is meditation, coaching or counseling you need - each employee gets access to this platform
- LinkedIn Learning: At Lightspeed we believe in having a growth mindset, we provide free access to LinkedIn learning along with your career GPS to help you learn & grow
- Time off to volunteer and give back to your community
- Transit benefit - if you travel by public transport to our London offices
- A variety of drinks & snacks in our offices in London
To all recruitment agencies: Lightspeed does not accept unsolicited agency resumes. If we have not directly engaged your company in writing to supply candidates for a specific vacancy, Lightspeed will not be responsible for any fees related to unsolicited resumes.
Lightspeed is a proud equal opportunity employer and we are committed to creating an inclusive and barrier-free workplace. Lightspeed welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Where to from here?
Obviously, this has to be mutually beneficial: we want you to step into a role you love, and we want to offer you a place you’re proud to come to every day. For a glimpse into our world check out our career page here.
Lightspeed is building communities through commerce, and we need people from all backgrounds and lived experiences to do that. We were founded in 2005, in Montreal’s gay village and our original members were all part of the LGBTQ+ community. The ethos of our business has been about inclusion from the very beginning, and we strive to provide a workplace where everyone belongs.
Who we are:
Powering the businesses that are the backbone of the global economy, Lightspeed's one-stop commerce platform helps merchants innovate to simplify, scale, and provide exceptional customer experiences. Our cloud commerce solution transforms and unifies online and physical operations, multichannel sales, expansion to new locations, global payments, financial solutions, and connection to supplier networks.
