POSITION: Executive Assistant
LOCATION: Los Angeles
REPORTS TO: Chief Executive Officer
FLSA STATUS: Exempt (not eligible for overtime)
ABOUT OUR ORGANIZATION
LIFT is a national nonprofit whose mission is to invest in families to break the cycle of poverty. We connect hardworking parents and caregivers of young children to the people, tools, and resources they need to reach economic stability and mobility. We help them build personal well-being, social connections, and financial strength to secure basic needs and achieve long-term goals and aspirations, like a safe home, living wages or a better education. LIFT operates in Chicago, Los Angeles, New York and Washington, D.C., communities with some of the highest rates of concentrated poverty. To learn more, visit http://www.whywelift.org.
LIFT is at an exciting moment in its organizational trajectory, having launched a new four-year strategic plan for scale through influencing systems and policy change in addition to continuous improvements to our direct service model. We are looking for entrepreneurial, results-driven, relationship builders who are committed to LIFT’s mission and values of diversity, operating with excellence, equity, relationships, and hope.
*LIFT has transitioned to a hybrid schedule.
LIFT is seeking an efficient and highly organized individual to join our team as the National Executive Assistant. The position will primarily provide administrative support to LIFT’s Chief Executive Officer (CEO) to ensure that the organization works in a coordinated fashion to advance strategic objectives year over year to bring our vision, mission, and values to life. The person in this role will take steps to ensure maximum efficiency, harmony, and good workflow within a matrixed organization. The Executive Assistant also supports Executive Team members, serves as a liaison to the Board of Directors and Leadership Team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
As National’s Executive Assistant, duties include:
Executive Assistance to the CEO:
- Maximize the CEO’s time and productivity addressing issues before they arise
- Schedule and manage an extremely active calendar of appointments ensuring time is being spent on activity to increase impact, visibility, and resources for LIFT’s growth with optimal balance between fundraising, conferences/speaking engagement, Leadership Team management, and vision work
- Arrange detailed travel plans and itineraries
- Ensure effective preparation compiling documents for appointments and meetings
- Manage budget for Executive Team and reconcile expenses
Leadership Team and Cross-departmental Coordination:
- Maintain relationships and communication with CEO’s direct reports (Chiefs of Advancement, Program, and Operations/Finance) and other key stakeholders
- Coordinate calendar of activities, set agendas, and summarize deliverables for Executive Team meetings, Leadership Team meetings, All Staff Meetings, and other relevant staff meetings
- Play a key role in creating the agenda with accompanying guest speakers, activities, and mission moments for the LIFT Summit All Staff Retreat and the Leadership Team retreat
- Highly involved with coordinating and integrating race, equity, and inclusion in all aspects of the work; participate on the Culture Committee and assist in team culture initiatives like events and celebrations
- Work with the Executive team and Board Chair to set agenda and prepare KPIs and other select reports and materials
- Set board meeting calendar for the year and confirm attendance
- Secure offsite locations and support with board travel arrangements, lodging, and meal planning as needed
- Assist with board meeting rehearsal, take and prepare minutes, facilitate debrief, and coordinate follow up
- Manage relationship, activity, and correspondence between the Board members and CEO in between board meetings
- Work with Talent & Culture to ensure non-profit compliance with Board members
Development and Communications Logistical Planning and Implementation:
- Collaborate with the Communications team to create the CEO’s internal and external communications, both written and spoken
- Collaborate with the Development team around donor engagement and cultivation strategy for CEO’s pipeline
- Draft external correspondence and materials on behalf of the Executive Director for funders, partners, champions, and key contacts
OUR IDEAL CANDIDATE:
- Bachelor’s Degree or equivalent work history
- 5-10 years of experience as an assistant to senior executive level positions and/or proven ability to “manage up” to senior level executives
- Strong ability to execute work with a race equity, and inclusion lens
- Impeccable attention to detail and superior organizational and time-management skills
- Ability to develop and execute project plans, prioritize, and use sound judgement to re-prioritize throughout the day
- High degree of discernment, good judgement, and discretion in handling confidential information
- Ability to interact with diverse groups of people, including LIFT members, Board members, senior executives, staff, community leaders, donors, and funded partners
- Proven ability to listen deeply, think proactively, and independently problem-solve
- Ability to support across multiple time zones and geographies and willingness to be “on call” outside of typical work hours and sometimes travel for work-related events
- Strong written and verbal communication skills, and can adopt others’ voices in written communications
- Proven success leveraging technology tools with proficiency in Microsoft Office and desktop publishing software; basic ability to design and edit graphic presentations and materials
Don’t think you have everything for this role but are still very interested? Please don’t hesitate to apply. We’d love to hear from you! LIFT believes that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to its success and is committed to providing equal employment opportunity to all qualified applicants. LIFT’s goal is for our people to reflect the communities in which we live and serve and to ensure representation of people of color, women, veterans, and individuals with disabilities in our organization.
WHAT WE OFFER:
LIFT’s compensation philosophy is to pay competitively for our non-profit sector and ensure equity across the organization. The salary range for this role is $65,000 - $70,000. Compensation for the role will depend on several factors including qualifications, skills, competencies, and experience, and may fall outside the range shown.
LIFT provides an attractive benefits package that includes employer-paid health care coverage (100% for employees, 75% for dependents), a 403(b) retirement plan including an employer match contribution, 12 weeks paid parental leave, partial cell phone coverage, and pre-tax accounts for transit, health, and childcare benefits. LIFT also provides a generous paid-time-off policy, including one-week company-wide vacation over the winter holidays and a one-week company-wide vacation over the summer fiscal year transition.
LIFT is a qualifying public service employer, which means all full-time LIFT employees qualify for the Public Service Loan Forgiveness (PSLF) Program. To learn more about the program, please visit: https://studentaid.gov/pslf/.
Qualified individuals, please submit a resume and thoughtful cover letter with salary requirements.