Legal Services NYC (LSNYC) fights poverty and seeks racial, social and economic justice for low-income New Yorkers. For over 50 years, we have challenged systemic injustices that trap people in poverty and provided legal services that help our clients meet basic needs for housing, income and economic security, family and immigration stability, education, and health care.
LSNYC is the largest civil legal services provider in the country; our staff of more than 600 people in neighborhood-based offices and outreach sites across all five boroughs helps hundreds of thousands of New Yorkers annually. We partner with scores of community-based and client-run organizations, elected officials, public agencies, pro bono lawyers, and the courts to maximize our effectiveness. Our work fights discrimination and helps to achieve equity for all low-income New Yorkers.
LSNYC employees have numerous opportunities for growth and professional development, including access to our internal Justice Learning Center, which provides opportunities to earn free CLEs and gain experience as a trainer. Further, LSNYC prides itself on its Diversity, Equity, Inclusion and Belonging (DEIB) efforts and aims to create a work environment where everyone can bring their full selves to the work.
All non-managerial staff at LSNYC are part of one union and enjoy a generous benefits and compensation package, including exceptional healthcare, dental insurance, a vision plan, 21 vacation days per year (increasing to 28 days after the first year), 18 sick days per year, and a Loan Repayment Assistance Program. LSNYC staff can work remotely up to 50% of the time, job duties permitting.
Queens Legal Services seeks an Executive Secretary II/Receptionist to start immediately.
Program Description:
Founded in 1967, QLS seeks equal access to justice for all low-income residents of Queens through a range of legal advocacy, education, and community partnerships. We provide free legal counseling, representation, and referrals in civil matters involving the essentials of life including housing, public and disability benefits, domestic violence prevention, consumer and homeowner protections, access to education, and employment rights to eligible low-income individuals and families. We work with our clients and partners to identify and address root causes for systemic inequalities in Queens and throughout New York City. We provide civil legal services from our office in Jamaica, Queens. We are part of a network of local programs that make up Legal Services NYC, the largest free civil legal services provider in the United States.
Responsibilities:
QLS is seeking an experienced administrative professional to support our work representing clients by performing tasks related to client services, office administration, and document management. This position is anticipated to work in person out of our office in Jamaica, Queens. The successful candidate will primarily be responsible for Executive Secretary II duties, which include the following:
- Handling petty cash, paying bills, preparing, authenticating, and submitting personal reimbursements, and assisting with other fiscal-related requests;
- Assisting with escrow under the supervision of the Director of Administration;
- Scheduling appointments, making telephone calls, and drafting basic correspondence;
- Ordering and maintaining office supplies and equipment;
- Assisting management with monitoring and ensuring maintenance of office-wide needs;
- Reviewing, sorting, distributing, stamping, collecting, and posting mail;
- Using current programs for word processing, database, and information management, and document preparation;
- Entering and tracking information in electronic format, including databases and grant management systems, and running reports with the data;
- Assisting in the maintenance of client and office-related files, including copying, scanning, and distribution materials, filing and assisting with requests related to preparing files for program audits;
- Providing administrative support for litigation and case advocacy;
- Providing information and referrals to clients and community members utilizing available internal and external resources;
- Using language-assistance resources, including translation and interpretation services available to assist LEP clients and community members.
In addition, the successful candidate will be the backup receptionist, providing lunch coverage and day off coverage.
How to Apply:
Interested candidates should email a cover letter, resume, and the names of three references with the Subject Line: “ExecSecII/Receptionist” to jobs@queenslegalservices.org. Only candidates selected for interviews will be contacted. No telephone calls, please.
QLS is an equal-opportunity employer and is committed to race, gender, and economic justice in our work and within our workplace. People of color, women, people with disabilities, LGBTQ+ people, and people over the age of 40 are welcome and encouraged to apply. QLS is a part of the Legal Services NYC network and provides competitive salary and benefits in accordance with the Legal Services NYC Collective Bargaining Agreement. Our staff are members of the LSSA/NOLSW UAW Local 2320.
All employees are strongly encouraged to continue to receive and maintain up-to-date COVID vaccinations unless they are unable to for medical or religious reasons.
Salary Range (Based on years’ experience):
- Step 1-10: $51,883 - $64,096
- Step 11-20: $65,124 - $73,922
- Step 21+: $76,723 - $83,706
Legal Services NYC is an equal opportunity employer. People of color, women, people with disabilities, people over 40, and gay, lesbian, bisexual, and transgender people are strongly encouraged to apply.