Champion Windows - Marketing Administrative Coordinator
As the Marketing Administrative Coordinator, you will provide crucial administrative support to the Field Marketing and Events Team. This entry - mid -level role focuses on managing logistical and clerical functions to ensure the success of marketing events, including the organization of events, materials, coordinating with event venues / locations, tracking marketing supplies, supporting event follow-up activities, invoicing, commission tracking. The ideal candidate is detail-oriented, efficient, and eager to contribute to an energetic team that values a collaborative spirit and proactive approach. This role requires excellent communication skills, attention to detail, and the ability to work collaboratively across teams ensuring seamless event execution.
Hourly Base Pay: $15.00 to $19.00 per hour
Responsibilities
• Support event coordination activities, including scheduling, logistics, and inventory tracking.
• Manage and update event calendar, confirming details with team members and external vendors as needed.
• Order, inventory, and distribute marketing materials and supplies for upcoming events.
• Assist with preparing marketing kits and display setups for events, ensuring materials are accurate and complete.
• Coordinate event setup and teardown schedules with on-site teams and vendors, ensuring timely communication and readiness.
• Maintain organized records of event-related data and contacts in CRM database, tracking participation, attendee lists, and follow-ups.
• Handle event-related expense tracking, process invoices, and monitor budgets in collaboration with the finance team.
• Generate and distribute regular reports, including pre- and post-event assessments, attendance tracking, and feedback summaries.
• Answer and direct inquiries from team members and vendors, providing information on event details and support materials.
• Assist with preparing presentations and materials for marketing team meetings and client events.
• Perform other duties as assigned by the Marketing Events Manager.
• Manage and update event calendar, confirming details with team members and external vendors as needed.
• Order, inventory, and distribute marketing materials and supplies for upcoming events.
• Assist with preparing marketing kits and display setups for events, ensuring materials are accurate and complete.
• Coordinate event setup and teardown schedules with on-site teams and vendors, ensuring timely communication and readiness.
• Maintain organized records of event-related data and contacts in CRM database, tracking participation, attendee lists, and follow-ups.
• Handle event-related expense tracking, process invoices, and monitor budgets in collaboration with the finance team.
• Generate and distribute regular reports, including pre- and post-event assessments, attendance tracking, and feedback summaries.
• Answer and direct inquiries from team members and vendors, providing information on event details and support materials.
• Assist with preparing presentations and materials for marketing team meetings and client events.
• Perform other duties as assigned by the Marketing Events Manager.
Qualifications
• Education: High school diploma or GED equivalent; some college coursework in Marketing, Business, or related field preferred.
• Experience: Prior administrative or event coordination experience, ideally within a marketing, sales, or service organization.
• Skills: Strong organizational skills and attention to detail; proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Teams).
• Abilities: Ability to multitask, manage priorities, and work effectively with minimal supervision; excellent communication skills, both verbal and written.
• Attributes: High level of professionalism, positive attitude, and a strong work ethic; team-oriented with a commitment to supporting the team’s goals.
• Experience: Prior administrative or event coordination experience, ideally within a marketing, sales, or service organization.
• Skills: Strong organizational skills and attention to detail; proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Teams).
• Abilities: Ability to multitask, manage priorities, and work effectively with minimal supervision; excellent communication skills, both verbal and written.
• Attributes: High level of professionalism, positive attitude, and a strong work ethic; team-oriented with a commitment to supporting the team’s goals.
Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds as needed for event materials.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds as needed for event materials.
Champion Window is an Equal Employment Opportunity Employer
If you need assistance with completing the online application due to a disability, please contact Champion Window.
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Also, we offer a competitive compensation package that includes medical/dental/vision/disability coverage, 401(k), flex spending account and more.
