Landor is looking for an Executive Assistant to join our Global Design Studio India. Could this be you?
We are Landor.
World-leading brand specialists.
Consulting. Design. Experience.
Connecting business strategy to brand.
Bringing every facet of brand to life.
Creating brand-led experiences for talent & customers.
United in our drive to make a positive difference.
Proudly part of WPP.
We build brands, designed to transform.
Our Landor Group also includes leaders in sonic branding, amp, workspace & architectural design experts, BDG and award-winning motion specialists, ManvsMachine.
Role Overview:
The Executive Assistant plays a key role in fostering a culture that aligns with the brand and values of the organization. This position serves as a role model in terms of energy, optimism, attitude, and a results-driven approach. The Executive Assistant is responsible for supporting a wide range of team projects and activities, including project coordination, desk research, presentation and communication support, and handling day-to-day operational tasks. Additionally, this role contributes to employee experience and culture by organizing team socials, coordinating company gifts for team members, and ensuring the seamless execution of studio-wide events. This role also involves undertaking ad-hoc duties as requested by the Management Team, Head of Department, or relevant Executive, Director, or Manager, ensuring the smooth running of the team and its initiatives.
What you’ll do:
- Acting as the first point of contact, interacting with senior management both internally and externally, maintaining close relationships with clients and partner agencies within the WPP network. Collating and producing documents for a variety of forums including team and management meetings, other meetings, reports, and producing presentations
- Managing the smooth and efficient running of busy diaries across several different time zones, ensuring that he/she is on time and armed with the correct information in advance of any meeting or call. Setting up and preparing meetings, understanding how the VC setup works within each of the meeting rooms in SCH (i.e. setting up VCs/Teams)
- Managing emails/correspondence and administration, including some personal administration. Managing timesheets, raising POs, and submitting expenses for Executives
- Planning extensive international travel, which is inclusive of the coordination of visas and letters of invitations
What you’ll need:
- Ability to maintain diplomacy and discretion at all times along with perseverance, patience and a sense of humor along with an ability to be resilient and tenacious and work fast and accurately under pressure and maintain a professional disposition at all times
- Mature and effective communication skills both written and verbal
- An interest in the business evidenced by reading incoming material and thereby remaining informed as to the current issues, contributing to team-wide conversations
- Advanced IT literacy, demonstrable ability to navigate and use Outlook, Excel (printing spreadsheets), PowerPoint and Word. Taking and transcribing minutes of meetings (including Board meetings). Understanding of international time zones and their impact on organizing meetings.
- Superior experience planning complex travel itineraries
Our commitment:
We believe diversity brings creativity, which is at the heart of everything we do. We are actively engaging in creating an environment free of discrimination. Landor is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, colour, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, gender identity or expression, sexual orientation, marital status, or any other legally-recognized protected basis under federal, state, or local law.
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