The Payroll Specialist will provide support to the Payroll/HRIS Manager and the HR Manager in daily operations. The areas include, but are not limited to, the Payroll/HRIS and timesheet systems, and maintaining accurate employee records.
Essential Job Functions
- Payroll/HRIS data entry of all employee new hire/rehire and status change activities.
- Assist Payroll/HRIS Manager with the following: reconciling and posting weekly timesheets, educating employees and responding to requests in the employee self-service and timesheet systems, generating non-payroll cycle paychecks, completing verification of employment requests and other duties as needed.
- Prepare and manage collection of employee paperwork.
- Assist with coordination of new hire onboarding activities and orientation meetings as needed.
- Assist with scheduling other employee information meetings such as annual benefit open enrollment and education and training meetings.
- Prepare all employee separation paperwork including coordination of final letter, forms, checks and notices.
- Provide customer service to all employees and studio management.
- File and maintain filing system for all employee data files and supplemental records (i.e. W-4s, I-9s) in compliance with federal regulations.
- Other duties as assigned.
- Relevant college courses and/or 2+ years of related work experience.
- Familiarity or basic understanding of payroll regulations, and federal and state labor laws and regulations.
- Proficiency in the Microsoft Office Suite of programs with strong Excel skills.
- Desire to learn and grow professionally in the field of payroll.
- Effective administrative and office skills.
- Ability to demonstrate sound judgment, attention to detail and accuracy.
- Proven time management skills.
- Ability to organize and write procedures.
- Experience handling sensitive information with strict confidentiality.
- Strong customer service and problem solving skills.
- Familiarity with HR/Payroll systems a plus (Paycom experience a plus).
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.