Koley Jessen is a dynamic law firm powered by dynamic people. The firm is seeking a reliable, and driven Immigration Support Specialist to work closely with attorneys and paralegals to provide over-the-top service and achieve the best results for our clients.
Our collaborative culture drives our ability to solve complex and challenging client problems with imagination and determination. Our investment in one another drives our success and ensures that Koley Jessen will always be a great place to work. Every team member is a vital part of any legal matter. The Immigration Support Specialist partners with attorneys and paralegals to provide solutions to our clients, creating unlimited learning opportunities and increased levels of engagement. The Immigration Support Specialist will also be a member of the Legal Administrative Assistant team and collaborate with other Support Specialists and Legal Administrative Assistants on projects as needed.
An Immigration Support Specialist at Koley Jessen has the ability to multitask in a consistently fast-paced environment, and possesses a proficiency in Microsoft Office applications while embracing relevant technology to actively improve his/her skills through formal and informal learning/training. The Immigration Support Specialist will also possess effective verbal and written communication skills and has the ability to adapt his/her communication style to suit different audiences. An eagerness to learn and perform at a high-level of engagement and practice critical thinking skills is ideal.
Job responsibilities include:
- Administrative tasks (time entry, expense reports, printing, calendaring, scanning, mailings, maintaining and organizing electronic files, coordinating travel arrangements)
- Legal-specific tasks (dictation/transcription, document revisions, document conversions, redlining, docketing)
- Other higher-level tasks as assigned
- Tasks specific to Immigration and Employment include:
- Correspond with foreign nationals (generally in English or Spanish) to assist in compiling documents, preparing applications for nonimmigrant visas, and scheduling consular appointments
- Assist assigning attorney and clients with consular processing of nonimmigrant visa applications
- Prepare immigration filing packets and related materials
Who we want:
- A focused and organized professional with precise attention to detail and a desire to deliver impeccable service for clients;
- A critical thinker with exceptional written and oral communication skills, both in Spanish and English, and the ability to simplify and explain complex topics to clients in an understandable manner;
- An organized project manager who can balance multiple projects at various stages, while ensuring timely completion of work and meeting all deadlines;
- A dedicated and driven individual who wants to be a part of a larger team to help guide clients through the immigration process;
- An individual with a growth mindset who wants to develop his or her skills and assist the team in the pursuit of continuous improvement
What you need:
- At least two years of legal and/or administrative assistant experience;
- Experience working with the immigration workspace;
- Fluent in English and Spanish language;
- Proficiency with the Microsoft Office suite of programs, including in particular Excel, and other computer / software technologies;
- Excellent communication skills;
- Excellent time management abilities and proactive management of deadlines;
- Keen attention to detail;
- The ability to work effectively in a team environment; and
- Excellent academic and professional credentials.
What we offer:
- A people-focused and results-orientated culture;
- Programs and activities to enhance your wellbeing;
- Continuous learning and professional development opportunities;
- Competitive salary and a robust benefits package including medical, dental, vision, life and long-term disability insurance options, 401(k) with Firm contribution, and Employee Assistance Programs; and
- A beautiful central Omaha office equipped with modernized workspaces.
Koley Jessen's collaborative culture drives our ability to provide over-the-top service and achieve the best results for our clients. Our investment in one another fuels our success and ensures that Koley Jessen will always be a great place to work and to grow professionally.
Koley Jessen celebrates, supports and promotes diversity, equity, and inclusion and is an Equal Opportunity Employer inclusive of protected veterans and individuals with disabilities. Koley Jessen strictly prohibits any discrimination or harassment based on a person’s race, color, sex, national origin, ancestry, age, disability, religion, military and veteran status, sexual orientation, gender identity, gender expression, genetic information, pregnancy, or any other ground prohibited by law.
