Associate, HR Operations

 This role will manage the Payroll and Benefits 3rd party vendors relationships in Poland, in addition to back office HRIS/HR work, and will be an all-around people player. It’s a fast-moving atmosphere at Knowable and all hands-on deck is the mentality.

Benefits Responsibilities      

  • Owning the daily administration of all health and welfare benefit plans
  • Owning communications and benefit orientations for all new team members
  • Being the front-line support to assist with resolution of employee related benefits questions/issues; owning our benefits mailbox
  • Maintaining information within benefit guidebooks, HR system and online benefits system
  • Supporting the monthly payroll process, with a focus on occupational pension deductions
  • Responsible for quarterly auditing of benefit census, to ensure they can be accurately cost accounted, invoices can be reconciled etc.
  • Responsible for documenting and/or creating process flows for our internal business processes
  • Ensure all invoices are logged and processed for payment
  • Responsible for quarterly Paid Time Off (PTO) audits and acting as point of contact for all time off and leave questions and system issues within our HR system

HRIS Responsibilities:

  • Responsible for ensuring the integrity of the entry and maintenance of employee data while adhering to internal controls.
  • Provide operational and troubleshooting support to systems supported.
  • Manages and transacts “hire to retire” processes and employee activities in HRIS environments (hiring, onboarding, terminations, comp changes, job changes, promotions, etc.)

HR Responsibilities:

  • Assisting with ongoing entry, maintenance, expansion and audit of employee data in collaboration with Finance and in accordance with monthly payroll schedule
  • Supporting the development, implementation and maintenance of policies and procedures to obtain, record and process employee information, training, compliance
  • Providing support for online employee self-service portals

 

Essential Criteria:

  • Legally eligible to work in the Poland
  • Ability to work in a team environment, handle multiple tasks simultaneously
  • Excellent communication skills
  • Creative problem solver
  • Ability to be a self-starter and work independently
  • Ability to research and summarise topics
  • Experience of working to tight deadlines
  • Previous exposure to Finance, Benefits or Human Resources environments
  • Excellent systems skills including Outlook, Excel, PowerPoint, and Word

 

Desirable Criteria:

  • Experience of using HR Systems
  • Working knowledge or previous experience in HR (preferably Benefits or HRIS) and/or Payroll
  • Advanced MS Excel skills

 

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