About Ketchum

As a global communications consultancy with 100 years of experience, Ketchum is a trusted partner who is equal parts creative and analytical. Ketchum is a place where all perspectives and points of view are welcome and encouraged. We are a collection of communications specialists, content creators, creatives, researchers, data analysts, media pros, digital strategists, issues and crisis counselors, and tech nerds. And we love when those worlds collide to create the very best teams and solutions for our clients. We work with the world’s leading brands, emerging start-ups, and everything in between. We are beyond proud to have created some of the most celebrated and award-winning campaigns in our industry. We’re just crazy enough to think we can impact the world – and how it responds to ideas – through communication.

We encourage our employees to be curious, brave, inspiring, and a force for good. Let’s talk. Come belong at Ketchum!

 

Overview: 

We are looking for an Executive Assistant(Temporary) to join our team!

This role will provide support to our US CEO. The right candidate will be a go-getter who has experience handling confidential matters and thrives in a fast paced, deadline driven environment. This person will anticipate needs, empower the US CEO and contribute to the organization’s success.


Responsibilities:

  • Organizational skills: Proactively manage calendars with strong attention to accuracy, detail, and allocation of time to promote productivity and anticipate the need to re-prioritize as appropriate
  • Multitasking: Respond to requests for information from clients, account staff and other agency employees in a professional and timely manner
  • Budgeting: Provide support on budgets and expensing
  • Identify operational weaknesses and help enhance processes or develop new ones
  • Communication support: Provide support on presentations and agency meetings
  • Communication skills: Clear and concise communications is critical. EA’s interact with colleagues, stakeholders and external parties.
  • Collaboration: Collaborate with other members of the admin and facilities team to provide seamless support. Foster positive relationships with all levels of employees
  • Logistics: Support executive when he/she is traveling in terms of travel logistics, flagging important emails, reviewing/sorting e-mail and regular correspondence and route materials as needed
  • Interpersonal skills: Cultivate and apply strong organizational and interpersonal skills, including the ability to juggle multiple assignments and cope with stressful situations


Qualifications: 

  • BA degree preferred or equivalent work experience
  • Must have exceptional Excel skill and strong financial acumen
  • A minimum of 5 years of prior Executive Assistant level experience supporting more than one senior level executive
  • Experience working in a consulting, PR, marketing, advertising, digital agency environment a plus
  • Highly organized with a strong attention to detail
  • Capable of handling multiple assignments simultaneously
  • Strong computer skills including, but not limited to PowerPoint, MSWord, MS Teams, Excel and Outlook
  • Excellent written and verbal communication skills a must
  • Ability to work independently with a high level of accuracy
  • Ability to work with confidential, sensitive issues in a professional manner to many levels of internal and external sources
  • Willingness to handle any detail, no matter how small, to ensure the executive’s needs are handled smoothly and efficiently
  • Must have the professional maturity required to deal with potentially sensitive information requiring tact, diplomacy, discretion and judgment
  • 3-days in the office. In the office when the US CEO is in the office
  • New York City based and eligible for OT

 

The salary range for this position is $40/hr - $45/hr. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, education, years of experience, past training, skills and abilities of applicant, internal equity and local geographic market data.  A range of medical, dental, vision, 401(k) matching, paid time off, and/or other benefits also are available.

 

What We Offer

  • Hybrid Workplace: Three days a week in the office
  • Robust benefits program, effective within 30 days of hire
  • Paid maternity/paternity leave
  • Family Forming Benefits
  • Employee Recognition Program
  • Generous paid time off includes vacation, wellness, and extended holiday schedule
  • Various development opportunities to enhance personal and professional life
  • Tuition reimbursement
  • Monthly Cell Phone & Wi-Fi reimbursement

Interested? We’ve got an opportunity for you.

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