Welcome to Kasian Architecture Interior Design and Planning, where almost 40 years of design excellence have sparked a passion for transforming ordinary spaces into extraordinary experiences. With a national presence throughout Canada, we leverage the experience of our 300 Kasian team members to deliver innovative and unique design solutions in multiple market sectors: Commercial, Workplace, Healthcare, Senior Living, Public, and Industrial.

The Opportunity

We have an opportunity in our Langley and Vancouver offices for a Project Administrator to join our team. This position will take your finance and administration experience in the design realm to the next level. You will partner with Project Managers to ensure projects are delivered smoothly. This will include liaising with external consultants, clients, and contractors. You will ensure projects are set up, maintained, and invoiced according to the contract requirements. Additionally, you will track all project documentation.

Here's what you’ll be doing at Kasian

  • Enter project set-up from information provided by the Project Manager, ensure all project deliverables have been properly input by the contract requirements
  • Review contract agreements for invoicing requirements and ensure required information is provided to the client for invoicing; establish appropriate work breakdown structure to support client invoicing
  • Regularly update project budgets
  • Work with Project Managers to monitor and track project work plans, schedules, WIP, and financial reporting updates are entered in MS Project and Excel
  • Prepare, distribute, track, file, and archive project files and documents throughout the project life cycle including fee letters, design contracts, project correspondence, bid packages, specifications, schedules, construction contracts, shop drawings, RFIs, site instructions, CCNs, change orders, building permits
  • Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, etc.
  • Ensure project close-out procedures are completed on a timely basis
  • Provide support to your team with meeting coordination and submission of expenses

Current Skills/Experience/Education

  • At least 2 years of related project administration experience in the construction, engineering, or architecture/ interior design environment
  • Basic accounting knowledge obtained through experience or education
  • Advanced Excel and MS Project skills
  • The ability to speak Punjabi is an asset

Key Attributes

  • An excellent communicator
  • Extremely organized and can organize others
  • Able to develop solid working relationships both internally and with clients, consultants, and contractors
  • Able to multitask and prioritize
  • Someone who takes initiative and is proactive; following timelines and meeting deadlines are instinctive
  • Able to work effectively both independently as well as part of a team

Salary Range: $55,000 to $70,000 per annum, based on a 40-hour work week. This is individually tailored to reflect your unique experience, qualifications and internal equity.

This opportunity is an exceptional career fit for a candidate with long-term ambitions to contribute to one of Canada’s top architectural practices. If you are looking to be part of a progressive environment and deliver innovative projects, we’d like to hear from you. Also, please feel free to submit your resume to elena.cowan@kasian.com

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