THE COMPANY:
JUUL Labs’ mission is to impact the lives of the world’s one billion adult smokers by eliminating combustible cigarettes. We have the opportunity to address one of the world’s most intractable challenges through a commitment to exceptional quality, research, design, and innovation. Backed by leading technology investors, we are committed to the same excellence when it comes to hiring great talent.
We are a diverse team that is united by this common purpose and we are hiring the world’s best engineers, scientists, designers, product managers, operations experts, and customer service and business professionals. If the opportunity to build your career at one of the fastest growing companies is compelling, read on for more details.
ROLE AND RESPONSIBILITIES:
We are looking for an Executive Assistant to provide executive and organizational support to the General Manager, Ukraine and their team, as well as supporting on other ad hoc work such as occasional HR and systems tasks. This will include things like;
- Planning, organising and managing multiple calendars
- Assist with booking travel, arranging visas and managing logistics
- Manage and submit the monthly expense reports for the GM and Management Team
- Handle internal logistics including conference room management, meeting and event catering etc
- Liaise with internal and external parties to ensure efficient workflow and handling of internal requests
- Collaborate closely with GM’s reporting teams, peers and bosses
- Ensure timely communications and handling of confidential information
- Support GM in preparing presentations, reports and calculations
- Project manage tasks to ensure follow-up to action items
- Work on multiple projects and priorities at once
- Work with managers on as needed team activities such as off-sites and retreats
PERSONAL AND PROFESSIONAL QUALIFICATIONS:
The ideal candidate must be proactive with excellent problem solving and judgment skills. The individual must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with senior level executives within and outside the company, as well as with customers, vendors and visitors. He/she will be expected to resolve time-sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills. Attention to detail and the ability to anticipate the needs of the executive are a must. The ability to credibly and competently interact with other executive assistants and managers within/outside of JUUL Labs is required. The individual will be expected to apply common sense and execute tasks with minimal direction. Individual must demonstrate the ability to accommodate a flexible work schedule, based on the needs of management and the department.
- Proven experience providing direct administrative support to executives fast paced companies
- Excellent communication and collaboration skills (fluency in Ukrainian, English required)
- Adaptable and resourceful in a dynamic environment
- Master multi-tasker: you need to manage multiple tasks/projects
- Detail-oriented with strong problem-solving skills
- Self-starter: can take any project and run with it to full and successful completion
- Ability to stay on top of new tools and technologies with an interest and passion to constantly learn
- Start-up background or experience working in a hyper-growth environment
- Professional demeanor, balanced personality
JUUL LABS PERKS & BENEFITS:
- A place to grow your career. We’ll help you set big goals - and exceed them
- People. Work with talented, committed and supportive teammates
- Equity and performance bonuses. Every employee is a stakeholder in our success
- Lunch paid for by the company
- Cell phone subsidy, commuter benefits and discounts on JUUL products
Please apply using an English version of your CV
JUUL Labs is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive work environment for all employees and job applicants, without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. JUUL Labs also complies with applicable employment eligibility verification requirements. All applicants must have the authorization to work for JUUL Labs in the country of employment.
