THE COMPANY:

JUUL's mission is to improve the lives of the world’s one billion adult smokers by driving innovation to eliminate cigarettes. JUUL is the number one US-based vapor product. Headquartered in San Francisco and backed by leading technology investors including Tiger Global, Fidelity Investments and Tao Invest LLC, JUUL Labs is disrupting one of the world’s largest and oldest industries.

We’re an exceptional team with backgrounds in technology, healthcare, CPG and biotech, and we’re growing rapidly to deliver on our mission. We’re actively looking to hire the world’s best scientists, engineers, designers, product managers, supply chain experts, customer service and business professionals.

ROLE AND RESPONSIBILITIES:

We are looking for an Executive Assistant to provide executive and organizational support to department heads at the regional HQ here in Singapore. The ideal candidate must be proactive with excellent problem solving and judgment skills. The individual must be able to handle details of a highly confidential and critical nature, interact comfortably and skilfully with senior level executives within and outside the company, as well as with customers, vendors and visitors. He/she will be expected to resolve time-sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills. Attention to detail and the ability to anticipate the needs of the executive are a must. The ability to credibly and competently interact with other executive assistants and managers within/outside of JUUL Labs is required. The individual will be expected to apply common sense and execute tasks with minimal direction. Individual must demonstrate the ability to accommodate flexible work schedule, based on the needs of management and the department.  

  • Planning, organizing and managing multiple calendars
  • Assist with booking travel and managing logistics
  • Manage and submit monthly expense report
  • Handle internal logistics including conference room management, meeting/event catering, etc
  • Liaise with other teams within the company and external parties to ensure efficient workflow and handling of internal requests
  • Collaborate closely with EA and OM peers
  • Ensure timely communications and handling confidential information
  • Help train and onboard Administrative Assistants
  • Project manage tasks to ensure follow-up to action items
  • Work on multiple projects and priorities at once
  • Work with managers on as needed team activities such as off-sites and retreats
  • Backup coverage for other Administrative Assistants and Executive Assistants

PERSONAL AND PROFESSIONAL QUALIFICATIONS

  • 8+ years experience providing direct administrative support to C-level executives at large, fast-paced companies
  • Excellent communication and collaboration skills
  • Adaptable and resourceful in a dynamic environment
  • Master multi-tasker: you need to manage multiple tasks/projects
  • Incredibly detail-oriented with strong problem-solving skills
  • Self-starter: can take any project and run with it to full and successful completion
  • Ability to stay on top of new tools and technologies with an interest and passion to constantly learn
  • Start-up background or experience working in a hyper-growth

JUUL LABS PERKS & BENEFITS:

  • A place to grow your career. We’ll help you set big goals - and exceed them
  • People. Work with talented, committed and supportive teammates
  • Equity and performance bonuses. Every employee is a stakeholder in our success
  • Boundless snacks and drinks. Lunch provided
  • Excellent medical, dental and vision benefits

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