Jordan Park provides comprehensive investment and financial advice to a targeted community of individuals, families, and institutions. Our clients have made extraordinary contributions to business, philanthropy, government, and society. We are empathetic problem solvers with depth and diversity of experience. We embrace complexity, shoulder problems, and navigate challenges to empower clients to achieve their optimal outcomes. Our mission is to enhance lives and legacies.

Office Admin (Temp to Perm) | San Francisco, CA

We are looking for an exceptional Office Admin. in our San Francisco office to support the growth of our firm. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service and excellence. We are empathetic problem solvers and subject matter experts, committed to serving clients at the highest level of trust and partnership.

Your Role

Reporting to the VP of Executive Administration, this position will provide administrative support in various capacities including but not limited to: phone coverage, office management support, and strong administrative support. As the first impression and window through which clients and visitors will experience, you hold an important role in maintaining the professional and inviting brand of our company.

Duties and Responsibilities

Welcome and greet guests
Provide general support to visitors
Help with scheduling and coordinating meetings within the office
Maintain the condition of the office
Work with building management in case of needed repairs
Ensure that the office is impeccable and to the standard expected from our clients and guests
Liaise with various vendors, including cleaning, catering and security services
Assist in planning and organizing company events, meetings, business luncheons, and client meetings
Assist with organization of office operations and procedures
Maintain inventory of kitchen and office supplies and ordering items on a regular basis
Heavy calendaring
Act as a back up to the other Office Administrative team as needed

About You

Professional presentation at all times
A positive attitude
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Able to multi task and prioritize needs
Excellent time management and strong organizational skills
Self-directed and able to work without a lot of supervision
Energetic and eager to tackle new projects and ideas

Requirements and Qualifications

At least 4 years of proven experience in Office Management, Front Office Manager, or Administrative Assistant
High standard of personal presentation, approachable, and demonstrates flexibility
College degree or equivalent
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Detail oriented
Scheduling appointments/updating calendars a must
Ability to handle confidential information and build trust with the team and executives
Able to concentrate on multiple problems/tasks at once
Desire to be on a team, work together to achieve center goals and deliver 5-star customer service every day

Compensation & Benefits

Compensation at Jordan Park includes a base salary, discretionary year-end bonus, benefits and other perks. We apply a total reward philosophy when determining compensation terms.

The expected base salary for this role in San Francisco, California will range from $70,000 - $80,000 per year commensurate with experience, job-related skills, relevant education, licenses and certifications, and other business and organizational needs.

Our benefits package includes:

Medical, dental & vision insurance – 100% of premium covered for employees
401k participation with employer contribution
Generous paid time off
Commuter benefits program (pre-paid tax dollars towards your commute)
Fitness Reimbursement
Annual Professional Development and Mindfulness Stipend

We are empathetic problem solvers and subject matter experts, committed to serving clients at the highest level of trust and partnership. Our hallmarks of responsiveness, availability, dependability, and competency are our highest priorities.

Jordan Park is always seeking great talent. We are proud to be an equal opportunity employer, and we consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability. We comply with the San Francisco Fair Chance Ordinance and will consider for employment qualified applicants with arrest and conviction records.

For information about our privacy practices, including disclosures for California residents, please see our Privacy Notice

Jordan Park is an SEC-registered investment adviser (RIA).

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Office Admin (Temp to Perm) - SF