In The Pocket is looking for an Office Manager to join our team. We aspire to have the best offices in the world. Our office is an environment that’s both functional and inspiring. Conceived to be a place that facilitates our amical and hands-on way of working. We think it’s crucial that everyone feels cared for at In The Pocket. Our co-workers should feel at home and our suppliers, clients and partners should be welcomed as friends. People spend a lot of their time at work, why should the experience be anything less than great?


You might know In The Pocket as Europe’s finest digital product studio. Since we launched in 2010, In The Pocket has grown into a company with more than 100 strategists, developers, designers and product managers who love to create digital products. Millions of people use our products when they pay with their smartphone by scanning QR codes, watch online television or read their newspaper.

But enough about us, let’s talk about you. The Office Manager will be responsible for the office experience. Running our office is like running a hotel, with the nicest guests you can imagine. If you think you have the professional skills to fulfil our high standards and you have the warmth and care to bring a smile to your colleagues faces, please apply for the position of Office Manager. You could have a huge impact on the atmosphere and culture at In The Pocket.

RESPONSIBILITIES

Manage the office team:

  • Supervise and coach our hospitality coordinator, who is in charge of running our office like a smooth operator
  • Manage the office budget and select the best suppliers
  • Be responsible for everyone’s office journey: from the moment someone enters our office until they say goodbye
  • Juggle with different tasks, but always keep on smiling

Manage our office constructions:

  • Facilitate and manage office changes, builds and moves
  • Constantly improving our office: implementing new ideas is your second nature
  • Know the status of every item in the office by heart: if something is broken, a new item is on the way

Guard our fleet/insurances:

  • Coordinate all maintenance and purchasing of the company’s fleet
  • Schedule repairs and preventative maintenance
  • Analyze and manage the costs of fleet and provide management with appropriate reports
  • Manage all insurance plans of In The Pocket
  • Maintain and update insurance policies by In The Pocket.

Offer administrative support:

  • Process the daily mail and route to appropriate personnel as needed
  • Schedule appointments and conferences
  • Make all travel arrangements
  • Support our talent team with the arrangements of employees’ fringe benefits

QUALIFICATIONS

  • A bachelor degree Office Management or related studies
  • At least 5 years of experience in a similar role
  • Fluent in Dutch and English
  • Be a problem solver at heart with a genuine interest in helping
  • Impeccable follow-through on tasks
  • A friendly and caring person, with a big focus on customer/employee satisfaction
  • The ability to prioritise tasks
  • Outstanding organisational and communication skills
  • Passion for life which brings a smile on all the In The Pocket employees’ faces
  • The will to have a maximum impact on In The Pocket
  • Possibility to work part-time

 

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