Founded in 2012, Instacart is a leader in North American online groceries and one of the fastest growing companies in e-commerce. Instacart's same-day delivery and pickup services bring everyday essentials and fresh groceries to consumers in the U.S. and Canada in as fast as an hour. At Instacart, we believe that great people are the ingredients for success. We like to think that we are like a potluck, everyone brings something new, different and flavorful to the table. Our mix of thoughtful, inventive and neighborly employees work together to deliver our common goal, to make grocery shopping effortless, and give valuable time back to our customers. We believe that just as meals are best shared together, success is best shared together. 

We are currently seeking a temporary contract Recruiting Operations Specialist to work onsite at our San Francisco headquarters.  As a Recruiting Operations Specialist, you will manage many tasks that help Recruiting Operations run smoothly. 

Want to learn more? Lettuce show you the way!

Your day to day…

  • Pull reports and conduct research to answer questions related to our hiring activities. 
  • Conduct research and review key recruiting metrics with our Recruiting Analytics team that help us better understand our hiring activities 
  • Partner closely with members of the Recruiting Operations team to execute tasks that improve the overall efficiency and effectiveness of our Recruiting team
  • Respond to help desk inquiries that come in from employees and Recruiting
  • Audit and administer various fields in our applicant tracking system and recruiting tools. A few examples include email templates, jobs and job fields, offer templates, candidate details, and user access
  • Act as point-person between HRBPs, hiring managers, and recruiters to coordinate job opening details in our applicant tracking system
  • Monitor SLA reports in order to help our Recruiting team provide a best in class experience to candidates and referrers through prompt action and communication
  • Send weekly project updates and communications emails to the recruiting team and stakeholders so that everyone is up-to-date on Recruiting Operations activity
  • Train new team members on the basics of our tools, and resource libraries
  • Process hires between our ATS and HRIS

You must have…

  • 1+ year in Recruiting or Recruiting Operations, preferably spent administering recruiting tools
  • Proficiency with MS Excel and Google Sheets
  • A bias to action
  • A strong attention to detail
  • A demonstrated ability to think critically and analytically. You are always curious first.
  • Amazing communication skills, the ability to collaborate with anybody, and a willingness to help others
  • The ability to create solutions, even in ambiguous situations or with incomplete information.

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