Manager of Payroll Operations

 

Indigo is a company dedicated to harnessing nature to help farmers sustainably feed the planet. With a vision of creating a world where farming is an economically desirable and accessible profession, Indigo works alongside its growers to apply natural approaches, grow healthy food for all, and conserve resources for future generations. Utilizing beneficial plant microbes to improve crop health and productivity, Indigo’s portfolio is focused on cotton, wheat, rice, corn, and soybeans. The company is headquartered in Boston, MA, with commercial and customer service based in Memphis, TN. www.indigoag.com

 

The Manager of Payroll Operations will be responsible our company’s overall payroll operation. This role requires a passion for processes and organization, as well as the desire to have a positive impact on our fast-growing workforce. This role will be based in Boston, and will report to the Director of Payroll Operations in Boston.

 

Responsibilities:

  • Own bi-weekly and semi-monthly payroll process from start to finish with very minimal oversight and no errors, ensuring YTD payrolls are error-free and W2s and other regular processes are error-free and completed on time
  • Manage the payroll processing cycle times to ensure they meet internal business performance indicators.
  • Ensure option exercise, restricted stock vesting and shares sold from Employee Stock Purchase Plan are coded and reported appropriately in payroll.
  • Maintain excellent relationships with internal customers and vendors.
  • Collaborate with the Human Resources team to ensure efficient and timely processing of new hires and terminations and other employee changes.
  • Resolve day-to-day issues that arise relating to payroll and benefits.
  • Develop staffing models and strategies; assess skills and effectiveness of payroll personnel.
  • Manage and mentor the Payroll Specialist(s).
  • Assist with SOX, financial and tax audits & reviews
  • Manage system enhancements and upgrades and testing thereof
  • Ad Hoc reporting & special projects as needed
  • Provides exceptional customer support so that employees view the Finance team as helpful and responsive, our people never complain about payroll, and payroll questions are answered quickly and accurately
  • Partner with stakeholders to define and implement required guidelines and policies. Formalize procedures to ensure compliance with stated policies and controls, including audit.
  • Manage Global Payroll processes including approval and maintenance of employee information, coordination and resolution of payroll or withholding issues, and compliance with statutory requirements.
  • Understand and embody our purpose & core values

 

Competencies:

  • Extremely organized with strong attention to detail
  • Highly trustworthy and able to handle confidential material
  • Works well cross-functionally in a collaborative manner
  • Rolls up sleeves and digs into the work to get things done
  • Root cause analysis and be proactive in resolution of issues
  • Comfortable flagging items outside of policies; persistent when it comes to following up
  • Highly process-oriented
  • Customer focused and exceptional customer service
  • Ability to prioritize and work effectively in a fast paced enviornment
  • Team player who is open to creative ideas and doesn’t just fall back on doing what’s always been done
  • Positive, can-do attitude with exceptional customer service
  • Passionate about Indigo’s mission and core values
  • Pro-active ownership in work and takes extreme pride in their work product

 

 

 

 

Qualifications:

  • BA/BS with a major in Business Management or Finance
  • 5+ years of payroll processing experience, with at least 2 consecutive years of payroll at the same company
  • Experience with multi-state payroll
  • Comprehensive tax knowledge with visas, new state registrations and payroll withholding
  • Experience in a fast-paced private and publicly-traded company with at least 1000 employees
  • Solid knowledge and understanding of new and changing tax rules and payroll implications
  • Understanding of compliance requirements for stock option activity and related compliance reporting
  • Solid understanding of payroll and benefit concepts required, experience with ADP Workforce Now, Time and Attendance and General Ledger Interface
  • Ability to manage multiple priorities in a fast paced enviornment
  • Experience working with all levels of management and consulting with key business stakeholders. An ability to influence for greater outcomes.
  • Strong team player that has a customer service approach and is solution oriented.

 

Apply for this Job

* Required
  
  


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Indigo are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Form CC-305

OMB Control Number 1250-0005

Expires 1/31/2020

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities1. To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.