IndeVets is a fast-paced Philadelphia-based veterinarian staffing company that is disrupting the animal health services market by providing new solutions that allow veterinarians to take back control of their schedules and lives, while helping animal hospitals finally solve their staffing challenges. In just our third year of business, we have more than 70 veterinarians on staff and are growing by 100 percent per year. IndeVets manages its business via a proprietary shift-management portal for our doctors and hospitals.
Manage and improve our company’s financial performance and direct our accounting operations.
Responsibilities & Duties:
Under direction of the COO, lead the accounting and financial function for the Company.
Create, monitor and enforce financial policies and procedures.
Issue timely and complete financial statements.
Calculate, understand, track and communicate the driving financial KPIs for our business.
Prepare annual financial model and budget
Report monthly, quarterly and annual variances against budget.
Own the day-to-day accounting operations including managing Quickbooks online and ensuring that it is reflective of the current state of the business.
Manage all aspects of the month-end close process, including but not limited to: booking journal entries, performing account reconciliations, reviewing expense reports, and running management reports.
Manage cash flow.
Identify areas of opportunity in the organization and drive change to improve our current systems, processes, and financial efficiency.
Identify areas of opportunity for financial risk reduction.
Manage accounts payable through Bill.com. Ensure that all invoices are coded properly to the Ledger and paid timely.
Manage accounts receivable by generating invoices on a bi-weekly basis and tracking all offline adjustments. Manage daily cash collection. Run reports and conduct outreach to customers in overdue status. Implement a collection action plan.
Execute bi-weekly payroll by reviewing timesheets, tracking PTO payments and ad hoc bonuses, calculating final paychecks, and acting as the main point of contact for employees with pay stub questions. Ensure that all deductions and payroll activities are compliant with payroll laws.
Monitor debt levels and assure compliance with debt covenants.
Pay and record sales tax payments monthly.
Oversee 3RD party tax accounting firm activity in order to facilitate annual tax preparation, filling and payment.
Qualifications & Skills
Undergraduate Degree in Accounting/Finance or relevant field
5+ years in a managerial accounting position
Strong understanding of payroll tax laws
Proficiency in Quickbooks
Comfort with technology, particularly web-based business applications